How UAE business owners use HelloBooks

Let AI watch your rolling 12-month taxable supplies against the AED 375,000 VAT threshold so you know when to register with the FTA.

HelloBooks drafts your VAT 201 return box by box from the ledger. You or your accountant review the figures, then file on EmaraTax.

Issue tax invoices with the fields the UAE VAT rules require, laid out in Arabic and English, with AI drafting each invoice from your order.

Use your HelloBooks data to get ready for UAE e-invoicing: clean customer TRNs, line-level VAT and a checklist before you appoint your ASP.

Keep the records UAE corporate tax needs from the first transaction: tagged expenses, fixed assets, related parties and seven-year retention.

Track revenue against the AED 3 million small business relief limit through the year, with AI warning you before a big contract tips you over.

Tag each free zone sale as qualifying or non-qualifying as you invoice, and let AI watch the de minimis limit for corporate tax.

HelloBooks spots bills from overseas suppliers and applies reverse charge VAT, so imported services land in the right VAT return boxes.

Record zero-rated exports with the right VAT treatment, attach export evidence and let AI chase missing documents before the 90-day window ends.

Code exempt and out-of-scope income correctly line by line, so your VAT return, threshold test and input tax recovery all come out right.

Match every purchase to a valid tax invoice, flag missing supplier TRNs and stop losing recoverable input VAT to lost paper receipts.

Photograph Arabic or English bills on your phone and let AI read the supplier, TRN and VAT, then post them to the right account for approval.

Give suppliers one HelloBooks address. AI reads each PDF invoice, posts it with VAT and due date, and queues it for your approval.

Download your Emirates NBD business statement, upload it to HelloBooks and let AI match each line to invoices, bills and transfers.

Upload ADCB business account statements to HelloBooks and let AI match payments, receipts and charges, so your Abu Dhabi books close faster.

Upload First Abu Dhabi Bank statements in PDF, CSV or Excel and let HelloBooks AI match each line to your invoices, bills and expenses.

Import a statement from any UAE bank as PDF, CSV or Excel. HelloBooks reads the columns, removes duplicates and lets AI match every line.

Run AED, USD and EUR bank accounts, customers and suppliers in one ledger, with FX gains and losses posted for you and reports in dirhams.

Bill overseas clients in US dollars, receive dirhams in your UAE account and let HelloBooks record the conversion, bank fees and FX difference.

Set reminder schedules once and HelloBooks chases overdue invoices by email and WhatsApp, with AI drafting polite, specific messages.

See who owes you, how much and for how long. Ask the HelloBooks AI "who is overdue?" and get an AR ageing answer in plain English.

Use AP ageing to see what you owe and when, then let AI suggest a weekly payment run that fits your bank balance and supplier terms.

Route supplier bills to the right approver by amount, department or site, approve on mobile, and keep an audit trail of every decision.

Follow an AI-driven month-end close checklist in HelloBooks: bank uploads, accruals, VAT checks and review, done in a day instead of a week.

Ask your books questions in plain English: who owes you, what you spent, what VAT is due. HelloBooks AI answers from your live ledger.

Ask HelloBooks AI what cash comes in and goes out over the next 90 days, built from open invoices, bills and recurring costs in your ledger.

Tag income and costs by branch, site or emirate and get a profit and loss for each. Ask the AI which location is really making money.

Run several UAE companies, mainland and free zone, from one HelloBooks login, each with its own TRN, books and VAT, on the Business plan.

Reconcile intercompany balances between your mainland and free zone companies and prepare clean figures for a combined group view.

Track stock across warehouses in Jebel Ali, Sharjah and beyond, with lot and batch numbers, transfers between sites and stock value in AED.

Track lot numbers and expiry on food and pharma stock in the UAE. Receive by batch, pick the oldest lot and write off expired lots with an audit trail.

Run payroll in HelloTime and post salary journals into HelloBooks automatically, split by department, with allowances, deductions and accruals that tie out.

How to handle the WPS salary file in the UAE alongside HelloBooks: what your bank prepares, what you record, and how the AI matches the salary debit.

Staff snap receipts, the AI reads Arabic and English totals and VAT, managers approve, and claims post to the ledger ready for reimbursement.

Book a monthly end of service gratuity provision in HelloBooks using UAE Labour Law rates, keep the liability current and settle leavers correctly.

Send AED quotations with 5% VAT shown, track which ones customers accept, and convert them into FTA-style tax invoices without retyping a single line.

Set up recurring AED invoices for retainers, rent and maintenance contracts. HelloBooks sends each one on schedule with the right VAT and reminders.

Track rent per unit, cheques, service charges and repairs. See residential and commercial VAT treatment and the corporate tax position for owners.

Tag every bill, invoice, payroll line and expense to a project. See budget versus actual for fit-out, MEP and civil jobs and ask the AI which job is leaking.

Record retention held by clients and held from subcontractors, track release dates after handover and defects liability, and keep the VAT side visible.

Customer deposits can trigger UAE VAT before the work is done. See how HelloBooks flags advances, drafts the tax invoice and nets them off the final bill.

Run a petty cash float with photographed receipts, AI coding and monthly top-ups. Count, reconcile and claim the VAT you are entitled to.

Get ready for an FTA tax audit: tie each VAT 201 figure to invoices, bills and bank lines, export the audit log and pull documents in minutes.

How long UAE businesses keep tax records for VAT, real estate and corporate tax, and how HelloBooks stores invoices and receipts with each entry.

Invite your accountant into HelloBooks with the right role. They review the AI's work, leave comments and prepare VAT 201 drafts without email ping-pong.

Move your UAE books from Excel sheets to AI bookkeeping: import customers, suppliers, items and opening balances, then let the AI post day to day.

Export your lists and balances from Zoho Books, import them into HelloBooks, and keep VAT history intact so your next VAT 201 comes from one ledger.

Export masters, balances and open bills from TallyPrime and move your UAE books to HelloBooks, with AI posting and statement matching from day one.

Move from QuickBooks to HelloBooks with exported lists, open invoices and a trial balance, then let the AI reconcile UAE bank statements from cut-over.

Just got your trade licence? Set up your chart of accounts, record share capital and set-up costs, and get VAT and corporate tax records right from day one.

Freelance permit holders: invoice clients, snap receipts, separate personal spending and track the VAT and corporate tax thresholds that apply to you.

Record Amazon.ae and noon payouts as gross sales, fees and VAT, not one net deposit. A clear method, what is manual, and how the AI checks each settlement.

Turn each POS Z-report into a daily sales journal with VAT, card, cash and delivery app splits, then let the AI match card settlements to the bank.

Add freight, insurance, customs duty and clearing charges to the cost of imported stock in the UAE, with a clear manual method and an AI check.

Record UAE customs duty as a cost and import VAT through the reverse charge on your VAT 201, using the customs declaration as evidence.

Build a monthly board pack from live books: P&L, balance sheet, cash flow, burn and runway, with the AI drafting the commentary for you to edit.

Prepare the P&L, balance sheet, ageing reports and VAT returns a UAE bank asks for, consistent with your bank statements, in hours instead of weeks.

Give your auditor a clean trial balance, reconciled banks and every supporting document, and answer sample requests in minutes rather than days.

Decide who can raise invoices, approve bills, pay suppliers or only view reports. Role-based access in HelloBooks keeps control as your UAE team grows.

Your UAE accounting firm can offer HelloBooks under its own name, logo and colours, with AI bookkeeping for clients and one console for every close.