FAB bank statement reconciliation without the spreadsheet

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “Which receipts on the FAB statement this month are from government customers, and which invoices do they pay?”
• The AI agent: The agent groups incoming payments by payer, matches each one to open invoices using amount, reference and purchase order numbers, and shows any receipt that covers invoices only in part.
• You review: You approve the matches, follow up short payments with the customer, and confirm the reconciled balance against the statement closing balance.

Download the statement from FAB's business portal in whatever format it offers and upload it. PDF, CSV and Excel all work, and the importer remembers each account's layout. HelloBooks has no live connection to FAB or any other UAE bank, so the upload is the route for every account.

Government and semi-government buyers often pay against a purchase order number rather than your invoice number. If you record the customer's PO on the invoice, the AI uses it when the payment arrives. Where several invoices are paid in one transfer, the agent proposes the combination that adds up to the receipt.

Retentions are common on contracting and facilities work. When a customer pays 90% of an invoice and holds 10%, the open 10% stays on the invoice with a "retention" note rather than vanishing.

• PO numbers on invoices used for matching
• Combination matching for bulk payments
• Retention balances kept visible on each invoice
• Bank charges and VAT on charges posted in one step

A facilities contractor in Musaffah receives AED 1.26 million from a government-owned developer in one transfer. HelloBooks finds six invoices worth AED 1.4 million on the same PO, each paid at 90%, and proposes the match with AED 140,000 held as retention. The finance manager approves it in one click and the retention shows on the customer ageing as a separate line.

If your organisation needs a specific approval before reconciled periods are locked, or a report for the board in a set format, ask us. Email hello@hellobooks.ai or book a call at /book-a-demo to discuss customisation.