Invoice overseas clients in USD UAE banks pay out in dirhams

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “The client paid the USD 12,000 invoice and I got AED 43,720. Record it.”
• The AI agent: The agent finds the open USD invoice, applies the AED receipt, works out the implied rate, and splits the shortfall between bank charges and exchange difference, showing you its reasoning.
• You review: You confirm the split, especially if intermediary bank fees were deducted, and your accountant checks the VAT treatment of the service before the return.

Create the client in USD. The invoice shows dollar amounts for the client and, because UAE rules require it, the VAT amount in AED and the exchange rate used. Whether the service is zero-rated as an export or standard-rated depends on conditions about where the client is and where the service is used; your accountant should confirm the treatment for each type of client before you set the default.

Uploading the AED statement brings in the receipt. The AI matches it to the USD invoice by client name and an amount within a sensible range of the converted value. Any difference is split: fixed-looking deductions go to bank charges, the rest to realised FX gain or loss.

• USD invoice settled from an AED account
• Bank and intermediary fees separated from FX
• Implied conversion rate shown on the receipt
• Option to hold a USD account instead and convert later

A design studio in Dubai Design District invoices a UK client USD 12,000 for a brand project, recorded at AED 44,070 on the invoice date. The AED account receives AED 43,720. HelloBooks identifies a USD 25 intermediary fee, about AED 92, as bank charges and posts the remaining AED 258 as a realised FX loss. The client's balance is cleared and the studio's profit report shows the true cost of being paid from abroad.

Overseas clients often want their PO number, a bank SWIFT block and an English-only layout. You can keep a separate invoice template for them. If you need a layout built to a client's format, book a call at /book-a-demo.