AI bookkeeper · Cleanup mode · Free Plan · Unlimited users
HelloBooks is the AI-first alternative to QuickBooks. It ships an AI bookkeeping agent that cleans up messy QuickBooks files in an afternoon — work that bookkeeping firms typically charge $1,500–$5,000 for — and then runs your ongoing bookkeeping daily on autopilot.
Free Plan for freelancers, Pro at a $9.99/mo founding-member price (then $19.99) with unlimited users, every feature on every plan. One-click QuickBooks USA migration imports your company file in a single pass, and you can keep QB running in parallel during cut-over. Used by SMBs, CPAs, and bookkeepers across the US, India, UK, Australia, and Canada.
1. AI cleanup mode
Point the agent at a messy QuickBooks file, an unreconciled year, or a pile of uncategorized transactions. It backfills categorization, matches transfers, surfaces duplicates, and reopens the books. What bookkeeping firms charge $1,500–$5,000 to clean up, the agent does in an afternoon.
2. Ongoing AI bookkeeping
Runs daily on your bank feed — categorizes transactions, applies your rules, drafts month-end journal entries, reconciles accounts, and prepares P&L and balance sheet for review. QuickBooks ships templates and leaves the analysis to you.
3. Real pricing — no per-user fees
QuickBooks raised prices 15–25% in 2026: Simple Start is now $38/mo for one user, and the real AI agents are gated behind Essentials at $75/mo. Five users on Plus is $115/mo. HelloBooks Pro is a $9.99/mo founding-member price (then $19.99) with unlimited users, multi-currency, and AI included on every plan. Free Plan covers most freelancers without a credit card.
4. AI never costs extra
QuickBooks bundles basic Intuit Assist but locks its real AI agents to Essentials ($75/mo) and above. HelloBooks Pro includes roughly 3,000 AI categorizations a month — a typical small business never tops up. Using AI on HelloBooks does not push you past QuickBooks; it keeps you at a fraction of the price.
5. Open AI agent
The HelloBooks AI bookkeeping agent runs on a public MCP server, so you can talk to it inside Claude, ChatGPT, or any MCP-aware client — not just our app. Intuit Assist is locked to QuickBooks.
The 12 differences that drive switching decisions. For the full side-by-side, see the detailed HelloBooks vs QuickBooks comparison.
| Feature | HelloBooks | QuickBooks |
|---|---|---|
| AI Bookkeeping Agent | Cleanup mode + ongoing bookkeeping (autonomous) | Intuit Assist — narrow Q&A only |
| Cleanup of Messy Books | AI cleanup mode included; what firms charge $1,500–$5,000 for | Manual cleanup or hire a QuickBooks ProAdvisor |
| Starting Price | Free Plan + Pro at $9.99/mo founding-member price (then $19.99), unlimited users | $38/mo Simple Start, 1 user (raised 15–25% in 2026) |
| AI Cost | ~3,000 AI categorizations/mo bundled in Pro; never costs extra for a typical SMB | Real AI agents gated to Essentials ($75/mo) and above |
| AI Transaction Categorization | 95%+ accuracy; learns your patterns | Added recently; limited accuracy |
| Bank Connections | 11,000+ US banks via Plaid + AI statement upload | ~14,000 via multiple providers |
| Multi-Currency | Full support, every plan | Plus plan only ($115/mo+) |
| Users Included | Unlimited on every paid plan | 1–25 depending on plan |
| Multi-Entity Consolidation | Built in, every plan | Advanced plan only ($275/mo+) |
| Migration from QuickBooks | Guided QuickBooks USA migration (one-time company-file import, completes in a single pass; run QB in parallel during cut-over) | n/a |
| Open AI integration | MCP server — works in Claude, ChatGPT, any MCP client | Locked to Intuit Assist inside QBO |
| CPA Practice Management | Built-in dashboard for all clients | Separate QuickBooks Accountant subscription |
| Multi-Country Tax Compliance | US sales tax (Avalara), UK MTD, AU BAS, CA GST, India GSTR + e-invoice + TDS | Sold as separate country products |
You spend 4–10+ hours a month fixing categorization, matching transfers, and chasing receipts. The AI cleanup mode does this work overnight; you review the results in 15 minutes the next morning.
A bookkeeping firm gave you a cleanup quote. Run the AI agent on your file first — it backfills categorization, matches transfers, and surfaces duplicates in an afternoon for the price of a HelloBooks subscription.
Multi-currency is locked to Plus ($115/mo after the 2026 hike). You bought Plus for one feature. HelloBooks Pro is a $9.99/mo founding price (then $19.99) with multi-currency, multi-entity, inventory, and AI — every feature on every plan.
Every QuickBooks user is extra, plus the tier bumps. HelloBooks is unlimited users on every paid plan. A 10-person team on QuickBooks Plus caps at 5 users — they need Advanced at $275/mo; the same team on HelloBooks Pro is $9.99/mo founding (then $19.99).
Intuit Assist only works inside QuickBooks. The HelloBooks AI bookkeeping agent works inside Claude, ChatGPT, or any MCP-aware client. Ask it questions or have it act on your books from wherever you already work.
You don't have to choose one or the other on day one. The guided QuickBooks USA migration imports your company file in a single pass, and you can keep QB running in parallel during the cut-over window.
Step 1
Sign up free
Create your HelloBooks account at no cost — Free Plan includes 5,000 AI credits/month and full reporting.
Step 2
Run AI cleanup
Connect QuickBooks, point the agent at your messy file or unreconciled year, and let it backfill categorization, match transfers, and flag duplicates.
Step 3
Connect your bank
Link your bank via Plaid for real-time feeds across 11,000+ US banks. AI statement upload covers anything Plaid misses.
Step 4
Run parallel for 1–2 weeks
Keep QuickBooks running alongside HelloBooks during cut-over so nothing breaks while the AI learns your vendor patterns and categorization rules. HelloBooks becomes the source of truth once you flip over.
Step 5
Cut over
Once the AI matches your manual work, switch off QuickBooks. No data loss, no rebuilding from scratch.
Free Plan with 5,000 AI credits/month, full reporting, and bank connection. No credit card. Run AI cleanup on your QuickBooks file in an afternoon.