AI bookkeeper · Cleanup mode · Free Plan · Unlimited users
HelloBooks is the AI-first alternative to QuickBooks. It ships an AI bookkeeping agent that cleans up messy QuickBooks files in an afternoon — work that bookkeeping firms typically charge $1,500–$5,000 for — and then runs your ongoing bookkeeping daily on autopilot.
Free Plan for freelancers, Pro at $20/mo with unlimited users, unlimited invoicing on every plan. One-click QuickBooks USA migration imports your company file in a single pass, and you can keep QB running in parallel during cut-over. Used by SMBs, CPAs, and bookkeepers across the US, India, UK, Australia, and Canada.
1. AI cleanup mode
Point the agent at a messy QuickBooks file, an unreconciled year, or a pile of uncategorized transactions. It backfills categorization, matches transfers, surfaces duplicates, and reopens the books. What bookkeeping firms charge $1,500–$5,000 to clean up, the agent does in an afternoon.
2. Ongoing AI bookkeeping
Runs daily on your bank feed — categorizes transactions, applies your rules, drafts month-end journal entries, reconciles accounts, and prepares P&L and balance sheet for review. QuickBooks ships templates and leaves the analysis to you.
3. Real pricing — no per-user fees
QuickBooks raised prices 15–25% in 2026: Simple Start is now $38/mo for one user, and which AI agents you get depends on the tier you buy. Five users on Plus is $115/mo. HelloBooks Pro is $20/mo with unlimited users, multi-currency, and AI included on every plan. Free Plan covers most freelancers without a credit card.
4. AI never costs extra
QuickBooks ships a real agent suite — six named agents, five generally available since 1 July 2025, with the AI bank feed made the default experience on 8 May 2026 — but which agents you get depends on your plan, and the plan itself starts at $38/mo. HelloBooks Pro bundles AI categorization, so a typical small business rarely needs to top up. Using AI on HelloBooks does not push you past QuickBooks; it keeps you at a fraction of the price.
5. Open AI agent
The HelloBooks AI bookkeeping agent runs on a public MCP server, so you can talk to it inside Claude, ChatGPT, or any MCP-aware client — not just our app. Intuit's agents run inside QuickBooks.
The 12 differences that drive switching decisions. For the full side-by-side, see the detailed HelloBooks vs QuickBooks comparison.
| Feature | HelloBooks | QuickBooks |
|---|---|---|
| AI Bookkeeping Agent | Cleanup mode + ongoing bookkeeping (autonomous) | Six named agents; five GA since 1 Jul 2025, incl. an Accounting Agent that categorizes and assists reconciliation. Human-in-the-loop — no fully autonomous posting |
| Cleanup of Messy Books | AI cleanup mode included; what firms charge $1,500–$5,000 for | Manual cleanup or hire a QuickBooks ProAdvisor |
| Starting Price | Free Plan + Pro at $20/mo, unlimited users | $38/mo Simple Start, 1 user (raised 15–25% in 2026) |
| AI Cost | AI categorizations bundled in Pro; never costs extra for a typical SMB | Agent suite ships with QuickBooks Online; agent availability varies by plan, and the plan starts at $38/mo |
| AI Transaction Categorization | 95%+ accuracy; learns your patterns | AI bank feed is the default experience since 8 May 2026; bank rules coexist with it |
| Bank Connections | 11,000+ US banks via Plaid + AI statement upload | ~14,000 via multiple providers |
| Multi-Currency | Full support, every plan | Plus plan only ($115/mo+) |
| Users Included | Unlimited on every paid plan | 1–25 depending on plan |
| Multi-Entity Consolidation | Built in, every plan | Advanced plan only ($275/mo+) |
| Migration from QuickBooks | Guided QuickBooks USA migration (one-time company-file import, completes in a single pass; run QB in parallel during cut-over) | n/a |
| Open AI integration | MCP server — works in Claude, ChatGPT, any MCP client | Intuit's agents run inside QuickBooks |
| CPA Practice Management | Built-in dashboard for all clients | Separate QuickBooks Accountant subscription |
| Multi-Country Tax Compliance | US sales tax (Avalara), UK MTD, AU BAS, CA GST, India GSTR + e-invoice + TDS | Sold as separate country products |
You spend 4–10+ hours a month fixing categorization, matching transfers, and chasing receipts. The AI cleanup mode does this work overnight; you review the results in 15 minutes the next morning.
A bookkeeping firm gave you a cleanup quote. Run the AI agent on your file first — it backfills categorization, matches transfers, and surfaces duplicates in an afternoon for the price of a HelloBooks subscription.
Multi-currency is locked to Plus ($115/mo after the 2026 hike). You bought Plus for one feature. HelloBooks Pro is $20/mo with multi-currency, multi-entity, inventory, and AI — unlimited invoicing on every plan.
Every QuickBooks user is extra, plus the tier bumps. HelloBooks is unlimited users on every paid plan. A 10-person team on QuickBooks Plus caps at 5 users — they need Advanced at $275/mo; the same team on HelloBooks Pro is $20/mo.
Intuit's agents run inside QuickBooks. The HelloBooks AI bookkeeping agent works inside Claude, ChatGPT, or any MCP-aware client. Ask it questions or have it act on your books from wherever you already work.
You don't have to choose one or the other on day one. The guided QuickBooks USA migration imports your company file in a single pass, and you can keep QB running in parallel during the cut-over window. Full step-by-step details are in the migrate from QuickBooks guide, and current HelloBooks plans are on the pricing page.
Step 1
Sign up free
Create your HelloBooks account at no cost — Free Plan includes 2,500 AI credits to get started and full reporting.
Step 2
Run AI cleanup
Connect QuickBooks, point the agent at your messy file or unreconciled year, and let it backfill categorization, match transfers, and flag duplicates.
Step 3
Connect your bank
Link your bank via Plaid for real-time feeds across 11,000+ US banks. AI statement upload covers anything Plaid misses.
Step 4
Run parallel for 1–2 weeks
Keep QuickBooks running alongside HelloBooks during cut-over so nothing breaks while the AI learns your vendor patterns and categorization rules. HelloBooks becomes the source of truth once you flip over.
Step 5
Cut over
Once the AI matches your manual work, switch off QuickBooks. No data loss, no rebuilding from scratch.
Free Plan with 2,500 AI credits to get started, full reporting, and bank connection. No credit card. Run AI cleanup on your QuickBooks file in an afternoon.
Why Businesses Should Switch from QuickBooks to HelloBooks
The case for moving from QuickBooks to an AI-first bookkeeping workflow, in under three minutes.
HelloBooks.ai vs QuickBooks vs Xero — Which to Choose in 2026
A side-by-side look at HelloBooks, QuickBooks and Xero: pricing model, AI capabilities and day-to-day workflow.
How to Migrate from QuickBooks to HelloBooks — Complete Guide
Step-by-step walkthrough of moving your books from QuickBooks into HelloBooks.