AI bookkeeper · Cleanup mode · Free Plan · Unlimited users
HelloBooks is the AI-first alternative to QuickBooks. It ships an AI bookkeeping agent that cleans up messy QuickBooks files in an afternoon — work that bookkeeping firms typically charge $1,500–$5,000 for — and then runs your ongoing bookkeeping daily on autopilot.
Free Plan for freelancers, Pro at $9.99/mo with unlimited users, every feature on every plan. Two-way QuickBooks sync so migration is painless. Used by SMBs, CPAs, and bookkeepers across the US, India, UK, Australia, and Canada.
1. AI cleanup mode
Point the agent at a messy QuickBooks file, an unreconciled year, or a pile of uncategorized transactions. It backfills categorization, matches transfers, surfaces duplicates, and reopens the books. What bookkeeping firms charge $1,500–$5,000 to clean up, the agent does in an afternoon.
2. Ongoing AI bookkeeping
Runs daily on your bank feed — categorizes transactions, applies your rules, drafts month-end journal entries, reconciles accounts, and prepares P&L and balance sheet for review. QuickBooks ships templates and leaves the analysis to you.
3. Real pricing — no per-user fees
QuickBooks Simple Start is $38/mo for one user. Five users on Plus is $115/mo. HelloBooks Pro is $9.99/mo with unlimited users, multi-currency, and AI included on every plan. Free Plan covers most freelancers without a credit card.
4. Open AI agent
The HelloBooks AI bookkeeping agent runs on a public MCP server, so you can talk to it inside Claude, ChatGPT, or any MCP-aware client — not just our app. Intuit Assist is locked to QuickBooks.
The 12 differences that drive switching decisions. For the full side-by-side, see the detailed HelloBooks vs QuickBooks comparison.
| Feature | HelloBooks | QuickBooks |
|---|---|---|
| AI Bookkeeping Agent | Cleanup mode + ongoing bookkeeping (autonomous) | Intuit Assist — narrow Q&A only |
| Cleanup of Messy Books | AI cleanup mode included; what firms charge $1,500–$5,000 for | Manual cleanup or hire a QuickBooks ProAdvisor |
| Starting Price | Free Plan + Pro at $9.99/mo (unlimited users) | $38/mo Simple Start (1 user) |
| AI Transaction Categorization | 95%+ accuracy; learns your patterns | Added recently; limited accuracy |
| Bank Connections | 11,000+ US banks via Plaid + AI statement upload | ~14,000 via multiple providers |
| Multi-Currency | Full support, every plan | Plus plan only ($115/mo+) |
| Users Included | Unlimited on every paid plan | 1–25 depending on plan |
| Multi-Entity Consolidation | Built in, every plan | Advanced plan only ($275/mo+) |
| Migration from QuickBooks | One-click two-way QuickBooks sync | n/a |
| Open AI integration | MCP server — works in Claude, ChatGPT, any MCP client | Locked to Intuit Assist inside QBO |
| CPA Practice Management | Built-in dashboard for all clients | Separate QuickBooks Accountant subscription |
| Multi-Country Tax Compliance | US sales tax (Avalara), UK MTD, AU BAS, CA GST, India GSTR + e-invoice + TDS | Sold as separate country products |
You spend 4–10+ hours a month fixing categorization, matching transfers, and chasing receipts. The AI cleanup mode does this work overnight; you review the results in 15 minutes the next morning.
A bookkeeping firm gave you a cleanup quote. Run the AI agent on your file first — it backfills categorization, matches transfers, and surfaces duplicates in an afternoon for the price of a HelloBooks subscription.
Multi-currency is locked to Plus. You bought Plus for one feature. HelloBooks Pro is $9.99/mo with multi-currency, multi-entity, inventory, and AI — every feature on every plan.
Every QuickBooks user is $3–$5/mo extra, plus the tier bumps. HelloBooks is unlimited users on every paid plan. A 10-person team on QuickBooks Plus is ~$160/mo; the same team on HelloBooks Pro is $9.99/mo.
Intuit Assist only works inside QuickBooks. The HelloBooks AI bookkeeping agent works inside Claude, ChatGPT, or any MCP-aware client. Ask it questions or have it act on your books from wherever you already work.
You don't have to choose one or the other on day one. Two-way QuickBooks sync lets you run both during transition.
Step 1
Sign up free
Create your HelloBooks account at no cost — Free Plan includes 500 AI credits/month and full reporting.
Step 2
Run AI cleanup
Connect QuickBooks, point the agent at your messy file or unreconciled year, and let it backfill categorization, match transfers, and flag duplicates.
Step 3
Connect your bank
Link your bank via Plaid for real-time feeds across 11,000+ US banks. AI statement upload covers anything Plaid misses.
Step 4
Run parallel for 1–2 weeks
Two-way QuickBooks sync keeps both platforms in lockstep while the AI learns your vendor patterns and categorization rules.
Step 5
Cut over
Once the AI matches your manual work, switch off QuickBooks. No data loss, no rebuilding from scratch.
Free Plan with 500 AI credits/month, full reporting, and bank connection. No credit card. Run AI cleanup on your QuickBooks file in an afternoon.