HelloBooks — The AI Accountant for US Small Business
The AI accountant for US small business. Books that close themselves. HelloBooks is the AI accountant for US small business. It reconciles your Plaid bank feeds, codes every transaction to an IRS-ready ledger, and closes the month for you — so you review the numbers instead of typing them.
HelloBooks is AI accounting software for US small businesses. The AI agent reconciles transactions from 11,000+ banks and credit cards over Plaid, captures bills and receipts from email and inbox, codes them against an IRS-aligned chart of accounts, and closes the month with audit-ready profit-and-loss, balance sheet, and cash-flow statements.
1099-NEC and 1099-MISC preparation, 50-state sales tax tracking with nexus-aware rates, Stripe and Square invoicing, recurring billing, and bill-pay automation ship in the same workspace — no separate apps to license. Migrate from QuickBooks Online or QuickBooks Desktop with full chart-of-accounts, customer, vendor, and historical-transaction parity.
The Free Plan covers the core accounting features for up to 2 users with 2,500 AI credits to get started, no credit card required. US founders, controllers, and bookkeepers pick HelloBooks over QuickBooks when they want the AI agent to actually run the close — categorize, reconcile, and produce the statements — not just record what someone else has already typed in.
The AI accountant for US small business.
Books that close themselves.
HelloBooks is the AI accountant for US small business. It reconciles your Plaid bank feeds, codes every transaction to an IRS-ready ledger, and closes the month for you — so you review the numbers instead of typing them.
No credit card
Free plan is ready to use today.
Live guided product tour
Experience the demo workflow in one screen.
››Good afternoon
Business Overview
Demo CompanyTotal Income
$61,045.00
AUD
Total Expenses
$48,210.00
AUD
Cash Balance
$31,085.00
AUD
Net Profit
-$5,448.00
AUD
Top 10 Customers
By Revenue
Fitzroy Markets$2,860
Deloitte Melb.$3,300
Lendlease$3,575
Uber Eats$1,320
DoorDash$880
Top 10 Expenses
By Amount
Cost of Food$4,854
Brownes Dairy$3,520
Campos Coffee$1,180
Software$594
Cash in and out
Net profit or loss
-$5,448.00
Data from May 31 – Jul 1, 2026
Accounts Receivable
$31,319.00
Invoices owed to you · $23,749 overdue
Accounts Payable
$84,732.00
Bills to pay · $64,432 overdue
Recent invoice payments
INV-2025-006Melbourne Conv.$1,540.00
INV-2025-002Deloitte Melb.$3,300.00
Step 1 of 23
Check Your Numbers
Start here every day. These cards show your total income, expenses, cash balance, and net profit — all updated in real time. If something looks off, click into the card to drill down.
SOC 2 Type IICertified- Sales Tax50-state coverage
- 1099 FilingIRS e-file ready
Recognized by
You stay in control
Powerful AI. You approve every move.
HelloBooks does the heavy lifting, but it never files or posts behind your back. The AI proposes; you and your accountant dispose — with a full audit trail and an undo on everything.
AI drafts, you approve
HelloBooks reads bills, categorises transactions and matches your bank feed — then hands you the result. Nothing posts to your ledger until you (or your accountant) confirm it.
Every action is on the record
A full audit trail logs what the AI suggested, what actually changed, who approved it and when — so month-end and any review start from a clean, defensible history.
Always reversible
Edit or unwind any AI-assisted entry, match or categorisation. Nothing is a one-way door, so an automation can never quietly corrupt your books.
Your accountant stays in the loop
Invite your CA or bookkeeper with reviewer or read-only access. Bills route through approval before payment, and returns wait for a human sign-off before they are filed.
Why HelloBooks in the US
Why US businesses choose HelloBooks
Six reasons US small businesses move off QuickBooks, Xero, FreshBooks and Wave — measured against what those tools charge and gate today.
The AI closes the month, you approve it
The AI Accounting Agent reads your Plaid feed, codes every transaction to an IRS-aligned chart of accounts at 95%+ accuracy, matches deposits to open invoices and drafts the closing entries. QuickBooks still asks you to confirm each rule it guesses; HelloBooks hands you a finished month to review.
11,000+ US banks and cards via Plaid
Chase, Bank of America, Wells Fargo, Citi, Capital One, Amex and 11,000+ more connect read-only through Plaid for real-time feeds. The AI engine then auto-matches each line against invoices and bills — no CSV export, no write access to your account.
1099-NEC and 50-state sales tax, native
Contractor tracking to the $600 threshold with 1099-NEC and 1099-MISC e-filing, plus multi-state sales tax with economic-nexus alerts and per-state return preparation, run inside the same ledger. No Avalara seat, no separate 1099 service, no January scramble.
Unlimited users on every paid plan
QuickBooks counts your seats and puts multi-currency behind its upper tier, so a growing US team pays more each time it hires. HelloBooks charges one flat price for unlimited users, with full multi-currency and live rates included from the first paid plan.
HelloTime runs payroll into the same ledger
HelloTime handles attendance, PTO and payroll runs on the web and posts the payroll journals straight into HelloBooks, so wages, taxes and accruals land in your books without an export. Statutory payroll tax filing stays with your payroll provider. The HelloTime Attend mobile app for shift workers ships Q3 2026.
Free Plan with unlimited invoicing, Pro at $9.99/mo
The Free Plan ships the core accounting features with 2 users and 2,500 AI credits — no credit card. Pro is a flat $9.99/month with unlimited users, which is roughly what QuickBooks charges to add a single extra seat.