HelloBooks is the AI accountant for US small business. It reconciles your Plaid bank feeds, codes every transaction to an IRS-ready ledger, and closes the month for you — so you review the numbers instead of typing them.
95%+ auto-match is an internal benchmark, not an audited figure · US bank coverage is Plaid's published institution count · 48 hrs is a typical QuickBooks USA company file; larger or unreconciled files take longer · SOC 2 Type II is an independent attestation, not a certification
Books that close themselves. The AI accountant for US small business. HelloBooks is the AI accountant for US small business. It reconciles your Plaid bank feeds, codes every transaction to an IRS-ready ledger, and closes the month for you — so you review the numbers instead of typing them.
HelloBooks is AI accounting software for US small businesses. The AI agent reconciles transactions from 11,000+ banks and credit cards over Plaid, captures bills and receipts from email and inbox, codes them against an IRS-aligned chart of accounts, and closes the month with audit-ready profit-and-loss, balance sheet, and cash-flow statements.
1099-NEC and 1099-MISC preparation, 50-state sales tax tracking with nexus-aware rates, Stripe and Square invoicing, recurring billing, and bill-pay automation ship in the same workspace — no separate apps to license. Migrate from QuickBooks Online or QuickBooks Desktop with full chart-of-accounts, customer, vendor, and historical-transaction parity.
The Free Plan covers the core accounting features for up to 2 users with 2,500 AI credits to get started, no credit card required. US founders, controllers, and bookkeepers pick HelloBooks over QuickBooks when they want the AI agent to actually run the close — categorize, reconcile, and produce the statements — not just record what someone else has already typed in.
SOC 2 Type IIAttested
Each one is a feature you'd otherwise stitch together from two or three tools. Skim them here, then watch the agent work in the live demo below.
AI-Powered
AI-based accounting software that listens. Tell your AI what to do — create invoices, record bills, or snap a receipt. Our AI bookkeeping software handles the workflow from capture to categorization.
Reconciliation
95%+¹
AI matches transactions in real time. Bulk-reconcile in one click — no rules to write.
Banking
11,000+²
Read-only, secure feeds from every major U.S. bank and credit card. No CSV imports.
AI Payables
Let AI match invoices to payments and recommend approvals with confidence. Watch AI parse extracted line items, auto-match to existing inventory, and suggest mappings.
Migration
Switch without the stress. Migrate from QuickBooks, Xero, Tally, Zoho or Wave and bring your ledger across — every transaction, contact, item and opening balance — with a dry-run preview before you commit.
¹ 95%+ auto-match is an internal benchmark, not an audited figure · ² US bank coverage is Plaid's published institution count
You stay in control
HelloBooks does the heavy lifting, but it never files or posts behind your back. The AI proposes; you and your accountant dispose — with a full audit trail and an undo on everything.
HelloBooks reads bills, categorises transactions and matches your bank feed — then hands you the result. Nothing posts to your ledger until you (or your accountant) confirm it.
A full audit trail logs what the AI suggested, what actually changed, who approved it and when — so month-end and any review start from a clean, defensible history.
Edit or unwind any AI-assisted entry, match or categorisation. Nothing is a one-way door, so an automation can never quietly corrupt your books.
Invite your CA or bookkeeper with reviewer or read-only access. Bills route through approval before payment, and returns wait for a human sign-off before they are filed.
One platform
Receivables, payables, banking, inventory, tax and reports share one ledger — so nothing is re-typed between apps and the AI agent sees the whole picture.
Create and send invoices, put retainers on recurring billing and let customers pay online. The AI agent matches every incoming payment to its invoice and chases the ones that are overdue.
Bills and receipts arrive by email or upload, OCR reads them, and the AI codes each line to the right account. Expense claims route for approval before anything is paid.
Bring in bank and card transactions and let AI reconciliation do the matching: a deposit to its invoice, a card swipe to its expense account. You review the exceptions, not every line.
Items, variants, units of measure and bills of materials live in the same ledger as your invoices and bills, so stock valuation is always current and reorder alerts fire before you run out.
Explore Inventory
Multi-state sales tax tracking with nexus-aware rates, plus 1099-NEC and 1099-MISC preparation — in the same ledger as your invoices and bills.
Explore Sales tax & 1099s
Profit and loss, balance sheet and cash-flow statements update as transactions post. AP and AR aging and custom report layouts are a click away, with multi-entity views on the Business plan.
Why HelloBooks in the US
Six reasons US small businesses move off QuickBooks, Xero, FreshBooks and Wave — measured against what those tools charge and gate today.
The AI Accounting Agent reads your Plaid feed, codes every transaction to an IRS-aligned chart of accounts at 95%+ accuracy, matches deposits to open invoices and drafts the closing entries. QuickBooks still asks you to confirm each rule it guesses; HelloBooks hands you a finished month to review.
Chase, Bank of America, Wells Fargo, Citi, Capital One, Amex and 11,000+ more connect read-only through Plaid for real-time feeds. The AI engine then auto-matches each line against invoices and bills — no CSV export, no write access to your account.
Contractor payments tracked to the $600 threshold, with 1099-NEC and 1099-MISC prepared in the ledger and filed through the Gusto connection. Multi-state sales tax sits alongside it: economic-nexus alerts, per-state return preparation, and rates you either maintain yourself or automate through an AvaTax connection. One ledger, no January scramble.
QuickBooks counts your seats and puts multi-currency behind its upper tier, so a growing US team pays more each time it hires. HelloBooks charges one flat price for unlimited users, with full multi-currency and live rates included from the first paid plan.
HelloTime handles attendance, PTO and payroll runs on the web and posts the payroll journals straight into HelloBooks, so wages, taxes and accruals land in your books without an export. Statutory payroll tax filing stays with your payroll provider. The HelloTime Attend mobile app for shift workers ships Q3 2026.
The Free Plan ships the core accounting features with 2 users and 2,500 AI credits — no credit card. Pro is a flat $39.99/month with unlimited users, which is roughly what QuickBooks charges to add a single extra seat.
Tailored for you
Whether you run the business, advise it or are just getting it started, HelloBooks sets up around your workflow.
Invoicing, bank reconciliation and reports on a Free Plan — no credit card and no time limit.
Accounting software for small businessClose the month in hours, keep investor-ready financials, and grow to unlimited users on Pro.
Accounting software for startupsRun every client’s books from one dashboard, automate the routine work, and join the free partner program.
HelloBooks for accountantsSee project and client profitability, bill retainers on repeat, and know your margin on every client.
Accounting for agenciesExplore side-by-side comparison pages for QuickBooks, Xero, Tally, FreshBooks, and more.
See pricing, AI automation, migration support, and where HelloBooks saves more time.
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Understand desktop vs cloud differences across GST, reporting, and scale.
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Review which platform fits invoicing-heavy teams versus full accounting needs.
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Compare free-plan value, banking workflows, and built-in automation.
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Core accounting, AI-powered. Free to start. No credit card required.
Everything you need to start — no credit card
A first paid step — more users and bank feeds
AI-powered automation for growing businesses
Heavier ops + analytics for multi-entity & inventory-led businesses
For groups that outgrow standard accounting software
Accountant or bookkeeper? Partner Program is free to join
Free reseller channel for accountants — earn a wholesale discount as your client book grows
Frequently Asked Questions
AI-powered accounting software built for small businesses, freelancers, and CPAs.
HelloBooks is an AI-powered accounting software that automates bookkeeping tasks like transaction categorization, bank reconciliation, and financial reporting. Unlike QuickBooks, FreshBooks, or Xero, HelloBooks uses AI agents to eliminate manual data entry — saving businesses 20+ hours per month.
HelloBooks has a Free Plan with the core accounting features, up to 2 users, and 2,500 AI credits to get started — no credit card. Pro is $39.99/month with unlimited users and 15,000 AI credits. Pro is priced per company rather than per seat, so the whole team is included at one price, and AI bookkeeping is on every plan — the Free Plan included — rather than gated to a higher tier.
Yes — HelloBooks offers a permanent Free Plan with 2,500 AI credits to get started, 1 bank connection (a bank account or a credit card), AP/AR aging reports, and the core accounting features. Up to 2 users included. No credit card required to sign up. No time limit. Upgrade to Pro when you need more AI credits or unlimited users; multi-entity is on Business.
HelloBooks connects to 11,000+ US banks and credit unions via Plaid for real-time transaction feeds. Once connected, our AI automatically categorizes transactions with 95%+ accuracy.
Yes — HelloBooks includes a guided QuickBooks USA migration that imports your company file (chart of accounts, customers, vendors, transactions, and history) in a single pass. It is a one-time data migration, not an ongoing two-way sync — once you are on HelloBooks, that is your source of truth.
HelloBooks AI automates transaction categorization, bank reconciliation, vendor/customer matching, invoice processing via OCR, expense claim approvals, anomaly detection, and financial report generation. It learns your patterns and gets smarter over time.
Yes — HelloBooks is built for both small businesses and accounting professionals. CPAs can manage multiple clients from one dashboard, automate bookkeeping workflows, and reduce manual work. We offer a partner program for accounting firms.
HelloBooks includes AI bookkeeping on every plan, Free included — not gated behind a higher tier — and prices Pro per company rather than per seat, so the whole team is covered at one price. A guided QuickBooks USA import brings your exported company file across when you are ready to switch. See our detailed comparison at hellobooks.ai/compare.
Yes. HelloBooks has per-source importers for QuickBooks (Online and Desktop), Xero, Tally, Zoho Books and Wave, plus a generic CSV import for any other tool. Your chart of accounts, contacts, transactions, items and opening balances come across, and a dry-run preview with one-click rollback means nothing is final until you commit. Start at hellobooks.ai/migrate.
Your books are available from any browser or the HelloBooks mobile app, updates reach every account automatically with nothing to install, and your accountant works in the same live ledger instead of trading files. Bank feeds and AI categorization keep the numbers current between reviews, so month-end becomes a check rather than a catch-up.
Yes, by market. In India, HelloBooks files GSTR-1 and GSTR-3B directly and generates IRN e-invoices and e-way bills. In the US it tracks multi-state sales tax and prepares 1099s, and in the UK it keeps MTD-ready VAT records. In Australia, Canada, Singapore and Kenya it prepares BAS, GST/HST, GST F5 and VAT3 returns, with e-filing on the roadmap in those markets.
HelloBooks is independently attested under SOC 2 Type II — an attestation, not a certification. Security controls, data handling and sub-processors are documented in the HelloBooks Trust Center at hellobooks.ai/trust-center.
Connects with the tools you already use
