Healthcare & Clinic Accounting — Billing & Compliance Streamline patient billing, insurance claims, and financial reporting with AI-powered bookkeeping designed for healthcare. Built for clinics, hospitals, and medical practices.
HelloBooks.ai is healthcare accounting software for hospitals, multi-specialty clinics, dental practices, pharmacies and diagnostic labs. It is built around how healthcare actually bills: outpatient (OPD) consultations, inpatient (IPD) admissions, ward and bed allocation, procedure and package masters, and insurance/TPA claim workflows. Instead of recording revenue as a single line at month-end, HelloBooks links every patient bill to the doctor, department, ward, payer mix and procedure code, giving administrators real margin visibility per department and per package alongside a clean ledger for statutory reporting.
Insurance billing reconciliation is the hardest part of healthcare bookkeeping, and HelloBooks handles it natively. Claims are created from the bill, tracked through approval, partial settlement, write-back and final receipt against the TPA — so the receivable aging on a patient's bill always matches what is actually pending with the insurer. Payor-mix reporting (cash, corporate, government scheme, insurance, package) flows directly into the P&L and into doctor payout / incentive calculation. For India, GST on taxable services, TDS on consultant payouts and a healthcare-specific chart of accounts are pre-configured; for US-based practices, HIPAA-aligned data handling, sales tax on retail pharmacy lines and bank reconciliation via Plaid are built in.
Beyond billing, HelloBooks supports the operational depth healthcare actually needs: pharmacy inventory with controlled-drug registers and dispensing logs, OT and theatre management, discharge summary workflows, doctor payout and incentive engines, cash counter shifts and multi-unit consolidation for hospital groups. Administrators get department and procedure costing, package profitability and audit-ready compliance trails — all running on a single platform so finance, pharmacy, billing and clinical operations work from the same source of truth instead of stitching together exports from a hospital information system and a generic accounting tool.
Healthcare Accounting That Understands
Patients, Claims & Compliance
Streamline patient billing, insurance claims, and financial reporting with AI-powered bookkeeping designed for the healthcare industry. Spend less time on admin and more time on patient care.
Built for Every Part of Your Practice
Our clinic billing and hospital accounting tools serve a wide range of providers.
Hospitals
Clinics
Medical Practices
Dental Offices
Pharmacies
Departments, Doctors, Ward/Bed & More
Centralize your hospital master data in one place. Manage departments, doctor profiles, ward and bed allocation, insurance/TPA setups, procedures, and packages with healthcare-specific workflows.
- Department & doctor tagging
- Ward and bed master
- Insurance/TPA configuration
- Procedure and package masters
OPD, IPD, Claims & Receipts
Handle outpatient and inpatient billing, generate insurance claims, and track receipts in a single flow. Built for the way hospitals and clinics actually bill and collect.
- OPD and IPD billing
- Insurance claim creation and tracking
- Receipt and payment posting
- Patient bill lifecycle
Costing & Profitability
Understand true cost and margin at the department, procedure, and package level. Make data-driven decisions with real-time costing and profitability views.
- Department and procedure costing
- Package profitability
- Variance and margin analysis
- Real-time cost tracking
Pharmacy, Controlled Drugs & Compliance
Manage pharmacy inventory, controlled drug tracking, and regulatory compliance from one dashboard. Stay audit-ready with built-in healthcare compliance workflows.
- Pharmacy inventory and dispensing
- Controlled drug registers
- Compliance and audit trails
- Regulatory reporting
OT, Discharge Summaries & Advanced Workflows
Operate with advanced modules for OT management, discharge summaries, doctor payouts, cash counters, and multi-unit setups. Scale from clinic to hospital with the same platform.
- OT and theatre management
- Discharge summaries
- Doctor payouts and incentives
- Cash counters and multi-unit
Healthcare Chart of Accounts
Our pre-built healthcare Chart of Accounts helps you track revenue and receivables with industry-standard categories.
Get Started in Minutes
Activate the healthcare configuration with a few simple steps.
Navigate to Settings → Industry Configuration
Choose Healthcare from the list
Confirm the healthcare-specific label changes
Enable exclusive healthcare modules
Apply the specialized Healthcare Chart of Accounts
General FAQs
Heal Your Financial Workflow
Simplify your clinic billing and hospital accounting today. Discover how HelloBooks.ai can transform your medical practice accounting.