Warehouse Management Software with Accounting | HelloBooks Multi-warehouse WMS built into your books — bin-level stock, wave picking, cycle counting, 3PL, barcode scanning, GST-aware. One ledger, one source of truth.
HelloBooks Warehouse is warehouse management software built directly into the same ledger that runs your invoices, bills, GST and bank reconciliation. Every receipt, put-away, bin transfer, wave pick, cycle count and shipment posts straight to inventory valuation — there is no nightly export, no Zapier glue, no two-source-of-truth drift between a standalone WMS and your books. Multi-warehouse, multi-GSTIN, bin-level, barcode-driven; the same data your floor team scans is the data your accountant closes the month on.
For Indian businesses, every warehouse can carry its own GSTIN, so inter-warehouse stock transfers across states generate the correct e-way bill and IGST treatment automatically. Wave and batch picking, cross-docking, put-away rules, 3PL outsourced-warehouse connectors, RMA management, cycle counting and full physical stocktake with variance approval are all wired end-to-end and live in production. Plant managers, store-keepers and accountants see the same numbers in real time — handheld barcode scans, the Mobile Warehouse app, and the central dashboard all draw from one stock ledger.
What sets HelloBooks Warehouse apart from standalone WMS tools like Cin7, Fishbowl or Zoho Inventory is depth on the accounting side: stock movements automatically post to the right ledger account, RMA refunds create credit notes against the original invoice, Tally voucher sync keeps existing setups intact, and stale-stock, low-stock and inventory-valuation reports come without an integration project. For 3PL operators, every stored SKU can be billed back to its owner — fee schedules, storage charges and pick-and-pack costs all roll up against the same customer record that signs the contract.
Warehouse Management
Built Into Your Books
22 wired modules — receiving, put-away, wave picking, cycle counting, 3PL, RMA, mobile barcode — all posting to the same ledger as your invoices, bills and GST. No integration glue.
Built for Stock-Heavy Businesses
D2C, distribution, 3PL, manufacturing, ecommerce, reverse logistics — one platform.
Multi-location Retail & D2C
3PL Operators
Wholesale & Distribution
Manufacturers (RM + FG)
Ecommerce Sellers
Reverse Logistics / RMA
Multi-warehouse, multi-GSTIN, bin-level
Stand up unlimited warehouses, each with its own GSTIN, address and bin hierarchy. Zones, aisles, racks, bins — picked up by every downstream process: receipts, transfers, pick lists, cycle counts and stock-state reports.
- Warehouse Master with full CRUD — wire any number of locations
- Location Hierarchy: zone → aisle → rack → bin, drillable in the UI
- Inventory Overview by location, by SKU, by lot/batch
- Stock States: available / reserved / quarantine / damaged on the same screen
Receipts, put-away rules, cross-docking, 3PL
Receive against POs, auto-suggest put-away bins, cross-dock straight to the outbound dock when an order is waiting, and route to 3PL providers for outsourced storage. Every inbound posts directly to inventory and the right ledger account.
- Receiving (GRN) tied to purchase orders — no double entry
- Put-Away Rules engine suggests the right bin on receipt
- Cross-Docking flow — receive → ship without putaway
- 3PL Integration for outsourced warehouses + per-SKU billback
Wave picking, allocation, barcode, mobile
Group orders into pick waves, reserve stock against orders (soft or hard), and pick with handheld barcode scanners or the dedicated Mobile Warehouse app. Pack-station UI prints courier labels and posts the shipment to AR in one motion.
- Wave / Batch Picking — group orders, optimise pick paths
- Allocation & Reservation with soft/hard holds and expiry
- Packing & Shipping station with courier label printing
- Barcode Scanner workflow + Mobile Warehouse app for floor staff
Transfers, cycle counts, stocktake, RMA
Move stock between warehouses and bins with full audit, run ABC-cycle rolling counts, close periods with full physical stocktake and variance approval, and handle returns and replacements via RMA — every motion ties back to the ledger.
- Stock Transfer — inter-warehouse + inter-bin with auto e-way bill
- Cycle Counting with ABC-frequency scheduling
- Physical Stocktake with variance review and approval gates
- RMA Management — returns, replacements, refund credit notes
Exceptions, approvals, audit log, alerts
Every short-pick, mismatched scan, damaged unit and unauthorised adjustment lands in the exceptions queue. Approvals are role-gated, the audit log captures actor / IP / request-id on every movement, and alerts fire on low-stock, expiry and stuck-in-staging.
- Exceptions queue — short-pick, damage, mismatch, stuck-in-staging
- Approvals workflow for adjustments + transfers
- Audit Log capturing actor, IP, user agent, request-id per movement
- Alerts on low-stock, near-expiry, slow-moving, dead stock
Wired into accounting, GST, Tally
The reason HelloBooks Warehouse exists: a put-away or a transfer is not just a stock movement — it is a journal. Inventory valuation, COGS, stale-stock provisions and GST liability all update in real time. Tally voucher sync keeps legacy setups intact during migration.
- Every stock movement posts to the right ledger account automatically
- Multi-GSTIN per warehouse — inter-state transfers auto-treat IGST
- Tally voucher sync + GSTR-2B / GSTR-1 reconciliation
- Inventory valuation, stock ledger, low-stock + stale-stock reports live
Warehouse Management FAQs
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