Multi-entity accounting without five logins and five subscriptions

The core requirement is strict separation with zero friction. Each entity is its own company: its own chart of accounts, customers, vendors, invoices, bills, bank accounts, and reports. Nothing bleeds across entities — a vendor in one company never shows up in another, and reports are always scoped to the entity you are looking at.

The second requirement is that separation should not cost you five subscriptions and five browser profiles. In HelloBooks, every entity lives under one organisation and one login. Switching entities is one click, not a logout.

• Separate, entity-scoped books for every business — ledgers never mix
• One login, one subscription: multi-entity management is included on Pro and Business plans
• Instant entity switching without logging out
• Multi-currency reporting where entities operate in different currencies
• AI bookkeeping — categorisation, bill OCR, bank reconciliation — runs per entity
• Team access and roles managed at the organisation level

Typical multi-entity setups we see: a trading company plus a property-holding company; a restaurant group with one entity per location; an agency with a domestic and an overseas entity; a founder running an active startup next to a consulting company that pays the bills.

In each case the pattern is the same — day-to-day work happens inside one entity at a time, while the owner needs to glance across all of them. Reconcile bank accounts across your entities from a single workspace, and pull each entity’s P&L, balance sheet, and cash flow statement without switching subscriptions.

If the entities you manage belong to clients rather than to you, the Practice portal is the better fit: a multi-client workspace for CPAs, EAs, and bookkeepers, plus a free Partner Program that lets you resell standard plans to clients at an earned wholesale discount.

Beyond per-entity books, HelloBooks reports can consolidate across your entities: a consolidated P&L, balance sheet, and cash flow that show the group as a whole, alongside each entity’s own statements. One honest boundary — consolidated management reports are not the same as statutory audited consolidation with inter-company eliminations; if your group needs the latter filed, your accountant prepares it, and these reports give them a clean starting point.