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HelloBooks.ai is non-profit accounting software built for the unique double burden NGOs, trusts, Section 8 companies, charitable societies, and US 501(c)(3) organisations carry — running a programme on a shoestring while reporting to donors and regulators with audit-grade clarity. Unlike generic accounting tools that assume one general fund, our non-profit bookkeeping platform implements true hierarchical fund accounting: every transaction is tagged to a specific fund (general operating, restricted grant, FCRA foreign contribution, corpus, CSR), so restricted donor money is never commingled with unrestricted spend, and burn-rate against sanctioned budget is visible by programme, by donor, and by funding period.
On the compliance side, HelloBooks handles the regulatory load that defines the non-profit sector in India: 12A and 80G tracking with bulk donor receipt generation and instant email delivery, FCRA 2020 admin-cap monitoring with designated-account separation for foreign contributions, GFR-12A utilisation certificate auto-population from fund data, CSR programme tracking for corporate-grant compliance, and Form 10B / 10BB audit-report data sets. For US non-profits, the same platform handles 501(c)(3) tax-exempt receipting, Form 990 data preparation, programme-versus-supporting-services expense allocation, restricted vs unrestricted net asset classification under FASB ASU 2016-14, and bank reconciliation via Plaid across operating, restricted, and endowment accounts.
What makes HelloBooks different from Tally or QuickBooks Nonprofit for trusts and NGOs is the programme-grant tracking depth: every salary, supply, travel, and overhead expense allocates back to a specific grant or project against the donor-approved budget, AI alerts fire when programme spend crosses the line-item ceiling or the FCRA admin-expense cap, donor 360-degree views show giving history, retention, and communication logs, and grant utilisation reports export in the exact format institutional donors and CSR-disbursing corporates expect. Programme officers, finance heads, and the external auditor work off one reconciled, audit-ready platform — no parallel donor-reporting spreadsheets, no manual restricted-fund cleanup at year-end.
Non-Profit Accounting That
Built for Transparency.
Maximize your impact, not your admin work. HelloBooks automates grant tracking, donor receipts, and fund accounting so you can focus on your mission.
Intelligent Donor
Relationship Tracking
Build donor trust through data. Manage individual and corporate donors with a 360-degree view of their giving history, retention metrics, and communication logs.
360° Donor Profiles
Detailed giving history, retention tracking, and automated acknowledgment logs.
Automated 80G/501(c)(3) Receipts
Instant generation and secure delivery of tax-exempt certificates upon payment.
Multi-Mode Donation Entry
Seamlessly record UPI, Bank Transfer, Cash, and In-Kind contributions with tagging.
Automated Regulatory
& Compliance Monitoring
Stay audit-ready with automated tracking for 12A, 80G, FCRA, and CSR registrations. HelloBooks ensures your organization meets all statutory requirements without the manual headache.
FCRA 2020 Support
Automated admin cap monitoring and designated account tracking.
Bulk 80G Receipting
Generate and email tax-exempt receipts to donors instantly.
GFR-12A UC Generator
Auto-populate donor-ready Utilization Certificates from fund data.
Multi-Fund Segregation
& Grant Lifecycles
Ensure total transparency with hierarchical fund accounting. Segregate restricted and unrestricted funds automatically, and track grant utilization against sanctioned budgets in real-time.
Restricted Fund Management
Auto-tagging of expenses to ensure compliance with donor restrictions.
Real-Time Grant Burn Rates
Visual 'Budget vs. Actual' tracking at the activity and cost code level.
Inter-Fund Transfers
Document board resolutions and release corpus investment income securely.
Specialized Trust Modules
Grant Tracking
Monitor multi-year grant milestones and reporting requirements.
Receipt Automation
Batch issue thousands of donation receipts in one click.
Trust Accounting
Manage endowment funds and corpus balances with ease.
CFO Insights
AI-driven analysis of your fundraising health and overheads.
General FAQs
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