Accounting software for traders

GST 2A/2B reconciliation, the trader-specific way

For a trader, the single biggest GST-driven cash leak is unmatched purchases — vendor uploads to GSTR-1 late or wrong, the buyer's GSTR-2A doesn't show the invoice, and the ITC claim has to be reversed. HelloBooks pulls GSTR-2A and GSTR-2B nightly, lines them up against the local purchase register, and surfaces mismatches in three buckets: vendor not filed, vendor filed but with mismatched value or rate, and your own data entry error. Each row has a one-click fix — send vendor a reminder (WhatsApp or email), accept vendor's value, or correct local entry — so the recon screen is the place the AR/AP team lives, not a quarterly fire-drill.

Beyond GSTR-2B matching, traders also have to track Rule 37 (ITC reversal on unpaid invoices beyond 180 days), Rule 42 (proportionate ITC on common inputs serving taxable + exempt outputs), and Rule 43 (capital-goods ITC reversal where the asset serves exempt supplies). HelloBooks runs these reversals automatically, posts them to GSTR-3B Table 4(B), and reverses again if the invoice is paid after the 180-day window closes.

E-way bills, multi-warehouse, and inter-state lanes

Inter-state movement is where the e-way bill rule bites hardest: any goods consignment above ₹50,000 needs a valid EWB generated on the NIC portal before the truck rolls, and validity is one day per 200 km. A Surat-to-Delhi consignment is a 1,200 km haul so the EWB lasts six days; a Mumbai-to-Pune trip at 150 km is one day. HelloBooks generates the EWB from the same invoice record, populates transporter and vehicle details, sets validity, and pings dispatch before expiry — so a stalled truck on the highway doesn't turn into a fresh EWB scramble at midnight.

Multi-warehouse stock is non-negotiable for any trader who runs a HO, a regional depot and a few branch points. HelloBooks supports bin-level tracking within each warehouse, inter-warehouse transfers on delivery challan (not invoice — so it doesn't get treated as a sale), and stock reservation against open sales orders. Reorder points and low-stock alerts run per warehouse, so the Bangalore depot's threshold is independent of the Hyderabad depot's, and physical stocktake reconciles per location with variance posted to the GL.

Credit-day collections and the working-capital reality

Trader working capital lives or dies by collection cycle. Most distributors carry 30–60 day credit terms with retailers, and a 60-day stretch on a thin trading margin is often the difference between liquidity and a desperate factoring deal. HelloBooks tracks days-sales-outstanding (DSO) per customer, ages receivables in 0–30 / 31–60 / 61–90 / 90+ buckets, and runs automated reminders by WhatsApp and email. Beyond reminders, the AI-calling module (Elision dialer + ElevenLabs voice) places a polite recorded follow-up call on overdue invoices — useful for the long tail of small retailers where a human caller is not cost-effective.