Fixed asset management software that lives inside your ledger

Every fixed asset gets a record with its purchase details, the asset account it sits in, and its depreciation setup. Because the register is part of the same ledger as your bills and bank transactions, an asset purchase is captured once — not entered in the accounting system and then re-typed into a spreadsheet register that immediately starts going stale.

• Asset register with purchase date, cost, and asset account per asset
• Automated depreciation runs — depreciation entries post to your ledger, not a side spreadsheet
• Depreciation schedules you can review before and after each run
• CapEx vs OpEx classification, so equipment stops being silently expensed
• Attach supporting documents — purchase invoices, warranties, maintenance logs — to the asset record

Smarter accounting for growing businesses

Asset or expense?

Capital expenditure

Benefit lasts beyond the year

• Machinery, vehicles, fit-outs, computers
• Recorded on the Balance Sheet
• Expensed gradually via depreciation

Goes to the asset register

vs

Operating expenditure

Used up in the period

• Rent, utilities, repairs, subscriptions
• Recorded on the P&L
• Expensed in full when incurred

Goes straight to expenses

Depreciation is exactly the kind of repetitive, rule-driven work that should not be done by hand every month. In HelloBooks, depreciation runs generate the journal entries against your depreciation expense and accumulated depreciation accounts, and the schedule shows what was posted and what is coming.

Automation does not mean unauditable: the schedule and the posted entries are visible and reviewable, so your accountant can verify the figures rather than take them on faith.

Smarter accounting for growing businesses

Cost ÷ life = annual charge.

1. Buy

   Book value $120,000

   Capitalised to the asset account

2. Y1

   Book value $96,000

   $24,000 charged

3. Y2

   Book value $72,000

   $24,000 charged

4. Y3

   Book value $48,000

   $24,000 charged

5. Y4

   Book value $24,000

   $24,000 charged

6. Y5

   Book value $0

   Fully depreciated

Each run posts Dr Depreciation expense, Cr Accumulated depreciation.

Illustrative example — figures are for explanation only.

Construction firms with plant and machinery, transport operators with vehicle fleets, clinics with medical equipment, manufacturers with production lines, and restaurants with kitchen fit-outs all share the same problem: significant capital sitting in assets, tracked badly. If most of your balance sheet is equipment, see the dedicated guide for asset-heavy businesses below.

Migrating from QuickBooks? The migration brings your fixed assets across along with your chart of accounts, transactions, and attachments — so the register does not restart from zero.