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Asset-Heavy Business Accounting
That Tracks Every Machine.
From fixed asset register and depreciation schedules to maintenance logs, CapEx/OpEx classification, and insurance compliance — HelloBooks gives construction, mining, and equipment-heavy businesses one place to manage assets and stay audit-ready.
Maintenance Logs, Cost Reports & Utilization
Record preventive, corrective, overhaul, and inspection activities per asset. Track supplier, cost, bill reference, and next due date. Run maintenance cost reports and an asset utilization dashboard so you can plan servicing and reduce downtime.
Maintenance Log UI
Filter by asset, type, status; quick-entry modal for new records.
Maintenance Cost Report
Spend by asset, category, or period with export.
Asset Utilization Dashboard
Hours or usage-based utilization and idle-time visibility.
Fixed Asset Register, Depreciation & GL Linking
Maintain a single source of truth for all fixed assets: heavy equipment, plant & machinery, vehicles & fleet, and buildings. Track acquisition date, cost, residual value, useful life, and depreciation method (SLM or WDV). View depreciation schedules, net book value, and link each asset to the correct GL codes for cost and accumulated depreciation.
Fixed Asset Register Report
Searchable, filterable register with expandable rows showing full asset details and depreciation summary.
Depreciation Schedule Viewer
Annual and monthly depreciation by asset with remaining useful life and NBV progress.
Asset Category Setup
Onboarding steps to define categories, sub-categories, and GL mapping for new assets.
Asset Linking Slide-Over
Link expenses and documents to specific assets from anywhere in the system.
CapEx/OpEx Classification & Asset TCO
Classify pending expenses as capital or operational using amount thresholds, percentage of asset cost, life extension, and capacity improvement. Get a recommended classification with confidence and journal entry preview. Run capital expenditure summary reports and asset TCO and profitability analysis.
CapEx/OpEx Classification Modal
AI-assisted classification with factor breakdown and journal preview.
Capital Expenditure Summary
Period-wise CapEx by category and project.
Asset TCO & Profitability
Total cost of ownership and contribution by asset.
Disposal, Insurance & Warranty Registers
Manage the full asset lifecycle: disposal workflow with gain/loss calculation and journal entries, disposal reports, insurance register by asset or category with renewal alerts, and warranty and AMC register so coverage never lapses.
Asset Disposal Workflow
Select asset, enter sale proceeds; auto-calculate gain/loss and journal.
Insurance Register
Track policies, sum insured, and renewal dates with alerts.
Warranty & AMC Register
Coverage periods and upcoming renewals by asset.
One Platform for Assets & Books
Asset Register
Single register for equipment, vehicles, plant, and buildings with GL linking.
Maintenance & Utilization
Logs, cost reports, and utilization dashboards.
CapEx/OpEx
Classification engine and capital expenditure reports.
Lifecycle & Compliance
Disposal, insurance, warranty, and AMC in one place.
General FAQs
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