Multi-warehouse inventory UAE distributors run across Jebel Ali and Sharjah

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “What stock do we have in Sharjah that we should move to Jebel Ali for next week's export orders?”
• The AI agent: The agent compares confirmed export orders with stock in each warehouse, lists items short at Jebel Ali and available in Sharjah, and drafts a transfer for you to approve.
• You review: You approve the transfer and check with your customs broker whether moving goods between the free zone and the mainland needs any declaration. HelloBooks records the move; it does not file customs paperwork.

Each warehouse holds its own quantities. Sales orders and invoices pick from a chosen warehouse, and purchases are received into one. Transfers move stock between sites without changing its value. Lot and batch numbers follow the goods, which matters for food, cosmetics, pharmaceuticals and anything with an expiry date. Multi-warehouse and lot tracking are part of the Business plan.

• Quantities and value by warehouse
• Transfers with a document trail
• Lot and batch numbers with expiry dates
• Reorder levels per item per warehouse
• Stock count sheets and adjustments

Freight, customs duty and clearing charges on an import are not spread across items automatically. If you want them in your stock cost, your accountant posts an adjustment, usually per shipment. HelloBooks also does not connect to point-of-sale systems, so retail sales are recorded by invoice or a daily summary entry.

Moving goods between a free zone and the mainland can have customs and VAT consequences. Check the treatment with your broker and tax agent before setting up routine transfers.

A cosmetics distributor keeps AED 2.8 million of stock in Jebel Ali for re-export to East Africa and AED 900,000 in Sharjah for UAE pharmacies. Batch numbers and expiry dates are recorded on receipt. In July the agent flags 1,200 units of a sunscreen batch in Sharjah worth AED 33,600 that expire within 90 days, while Jebel Ali has a fresh batch of the same item. The sales team prioritises the older Sharjah stock in local promotions.

Warehouse names, reorder rules and stock reports can be set up around how your operation runs. For anything more specific, such as a report your bank needs for a stock-backed facility, contact our team at hello@hellobooks.ai.