Bill scanning app UAE owners use on site, in the car or at the counter

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “Post this diesel receipt to the Al Ain site vehicles.”
• The AI agent: The agent reads the photo, extracts the station name, TRN, litres, net, VAT and total, posts it to fuel expense with the Al Ain site tag, and attaches the image.
• You review: You glance at the extracted figures, especially on faded or handwritten receipts, and approve. Anything the AI is unsure about is marked for you to check.

Many UAE bills mix Arabic and English, sometimes with the supplier name only in Arabic and the totals in English digits, or the reverse with Arabic-Indic numerals. The HelloBooks reader handles both scripts and both digit styles. It records the supplier name as printed and lets you add an English name the first time, so later bills from the same supplier are recognised.

Open the mobile app, take the photo, and you are done at the counter. Behind the scenes the agent reads the document, checks the VAT arithmetic, suggests the account and tax treatment from the supplier's history, and either posts it or queues it for approval depending on your rules.

• Several receipts in one photo session
• Image stored with the entry for audit and VAT support
• Duplicate check against bills already captured
• Works for employee expense claims as well as company bills

A small MEP contractor runs jobs in Dubai Marina, Al Ain and Fujairah. Site supervisors used to bring a carrier bag of receipts to the office each month. Now they photograph them on the day. In October the firm captures 214 receipts worth AED 61,400 including AED 2,920 of VAT. The AI flags nine as low-confidence, mostly handwritten, and the office checks only those. Each cost is already tagged to its site for job profitability.

You decide which suppliers post automatically and which wait for approval, and which accounts the AI may use. If you want custom categorisation rules or a supervisor approval step for each site, email hello@hellobooks.ai or book at /book-a-demo and we will configure it with you.