Reclaim input VAT UAE suppliers charged you, with every invoice in place

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “How much input VAT am I claiming this quarter that has no proper tax invoice behind it?”
• The AI agent: The agent checks each purchase carrying input VAT for an attached document, a supplier TRN and a VAT amount that matches 5% of the net, and totals the VAT at risk by supplier.
• You review: You request proper invoices from the suppliers on the list or remove those amounts from the claim. Your accountant decides the final recoverable figure.

Input tax is recovered on costs used for taxable supplies, and the claim needs to be backed by the right documents, normally a tax invoice from a registered supplier. The Ministry of Finance says that, from 1 January 2026, businesses must check the supplies they rely on before claiming input tax, and the FTA can deny a deduction where the supply forms part of a tax-evasion arrangement. The same amendments set a five-year limit for reclaiming excess refundable tax.

In plain terms: keep the invoice, make sure the supplier is real and registered, and do not leave refunds sitting for years.

Bank statement lines are imported and matched to bills. Where a card payment has no bill, HelloBooks raises a "missing document" task for whoever made the payment. When a photo or PDF arrives, the AI reads supplier name, TRN, date, net, VAT and total, and links it to the payment.

• Flags bills where VAT is not 5% of the net amount
• Flags suppliers with no TRN, or a TRN that is not 15 digits
• Flags blocked categories you set, such as staff entertainment
• Shows input VAT at risk by supplier and by employee

An events company spends AED 640,000 plus VAT in a quarter, so it expects to recover AED 32,000. The HelloBooks check finds AED 2,900 of VAT on 41 card payments with no document, and AED 1,150 on invoices from three suppliers with no TRN printed. The office manager collects 33 of the missing receipts in a week. The remaining AED 900 is left out of the claim, and the accountant files with confidence in the rest.