Role based access accounting software for growing UAE teams

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “Who can approve supplier payments, and has anyone both created and approved the same bill this year?”
• The AI agent: The AI lists users with approval rights, then reviews the audit log for bills where the same user created and approved the transaction, and lists any it finds with dates and amounts.
• You review: You decide whether those cases were acceptable, tighten roles if needed, and set the approval rules your auditors expect.

Start simple and add detail as you grow. The Business plan adds advanced role-based access and a full audit log for companies that need finer control.

• Owner or director: everything, including users and approvals
• Finance officer: bills, payments preparation, reconciliation
• Sales: quotes, invoices and customer records only
• Storekeeper: goods received and stock counts
• External accountant or auditor: review and export, often read-only

The classic control is that the person who records a bill is not the person who approves its payment. Approval rules can require a second person above a set amount, so a AED 2,000 courier bill flows through while a AED 85,000 supplier payment waits for the director.

The AI also reads the audit log for you. Ask it about edits to closed periods, changes to supplier bank details, or bills approved within minutes of being created, and it returns a list to review.

The firm has 28 staff and five system users. Sales raises invoices; the storekeeper records goods received; the accountant enters bills and prepares payments; the general manager approves any bill above AED 20,000; the owner approves payments above AED 100,000.

In November the AI notices that a supplier's IBAN was changed the day before a AED 64,000 payment was prepared. The general manager calls the supplier on a known number and finds the change was fraudulent. Companies wanting custom roles or approval chains can request them; email hello@hellobooks.ai.