Project cost tracking for contractors UAE sites actually need

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “Which projects are over 80 per cent of budget but less than 70 per cent billed?”
• The AI agent: The AI ranks active projects by cost-to-budget against billed-to-contract value, and names the ones where spend is running ahead of billing, with the largest cost lines behind each.
• You review: Your project manager checks whether the gap is timing or a real overrun, and you decide whether to raise a variation claim or bill the next stage.

When a supplier bill from a Sharjah steel trader or a Dubai tile showroom is captured, the AI reads the delivery address or the LPO reference and proposes the project. Staff claims from site and payroll lines from HelloTime carry project tags too. Nothing has to be reclassified at month end.

• Materials: supplier bills tagged by project and cost code
• Labour: payroll journal lines split by project hours
• Subcontractors: their invoices tagged and held for approval
• Overheads: optionally allocated by journal at month end

Each project shows contract value, billed to date, cost to date and margin. Running a P&L filtered by project gives the same view in accounting form. For larger contractors, the Business plan adds multi-entity reporting if each major job sits in a separate company, and role-based access so site managers see only their own projects.

If you price by bill of quantities, set the budget per cost code when the job starts. The AI then answers questions such as how much of the electrical budget is left on the Al Barsha villa.

Contract value is AED 640,000 excluding VAT. Budget is AED 512,000, aiming for a 20 per cent margin. By week ten, costs are AED 431,000, which is 84 per cent of budget, but billing is only AED 384,000, 60 per cent of the contract. The AI flags the job.

Looking at the cost lines, AED 38,000 went on extra waterproofing the client requested on site but never signed for. You raise a variation of AED 46,000 and bill the next stage. Contractors who need custom cost codes or a project report in their own format can request it at /book-a-demo.