FTA tax audit preparation that starts long before the letter arrives

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “Build the support for box 1 and box 9 of the Q2 VAT return, and list any bill above AED 10,000 without an attached tax invoice.”
• The AI agent: The AI lists every sales invoice and purchase bill behind those return boxes with dates, TRNs and VAT amounts, links each to its attachment, and flags the bills missing a document.
• You review: Your accountant or tax agent checks the schedules, chases missing documents, and decides what to send to the FTA and how to respond.

The VAT law requires taxable persons to keep records of supplies and imports, tax invoices and credit notes issued and received, and records showing tax due and recoverable. An audit usually samples these and asks you to reconcile the return to the books, and the books to the bank.

• VAT 201 returns and the ledger reports they came from
• Sales and purchase listings with TRNs and VAT per line
• Tax invoices, credit notes, import declarations and contracts
• Bank statements and the reconciliation to the ledger
• Evidence for zero-rated exports and reverse-charge entries

Every transaction stores its source document, and the audit log records who created, edited or approved it and when. Advanced audit log and role controls are on the Business plan. Because the VAT 201 draft is built from posted transactions, there is no separate spreadsheet to reconcile; drilling into a return box shows the exact lines.

Do the preparation quarterly, not when the letter comes. Ask the AI before each filing which bills lack a document or which customers lack a TRN, and fix them while the supplier still remembers you.

A Dubai electronics trader receives a request to support AED 186,000 of input VAT claimed in one quarter. The AI produces a schedule of 412 bills behind the figure. It flags nine bills worth AED 7,300 of VAT with no attachment and three from a supplier whose TRN on the bill does not match the supplier record.

Your accountant obtains the missing invoices, confirms the TRN mismatch was a typing error on one bill, and decides that AED 640 of VAT on the remaining two should be corrected through a voluntary disclosure. The pack goes to the tax agent for submission. HelloBooks never files with the FTA itself.