Month-end close checklist UAE teams can finish in one working day

You ask in plain English, the AI does the bookkeeping work, and you or your accountant approve the result.

• You ask: “What is stopping me from closing September?”
• The AI agent: The agent runs the close checklist and reports the open items: one bank account not uploaded since the 22nd, 14 unmatched lines, nine bills awaiting approval, the salary journal not yet posted and depreciation not run.
• You review: You or your accountant clear each item, review the profit and loss against last month, and lock the period so nothing can be changed by accident.

Each step shows as done, in progress or blocked, with a link to the screen where it is fixed.

• Upload statements for every bank and card account
• Clear unmatched bank lines
• Approve or reject pending bills and expense claims
• Post the salary journal from HelloTime or your payroll provider
• Run depreciation and recurring journals such as prepaid rent
• Review accruals for goods received but not billed
• Check VAT coding exceptions
• Review P&L and balance sheet, then lock the period

In most UAE SMEs, bank matching and chasing missing receipts take the most time. HelloBooks does the matching continuously, so at month end only the leftovers remain. Recurring entries such as annual rent paid by post-dated cheques and spread monthly, or a trade licence fee spread over 12 months, post themselves.

Manual items remain manual and the checklist says so. An end-of-service gratuity accrual, for example, is something you or your accountant calculate and post as a journal; HelloBooks reminds you it is due.

A 20-person software company used to close on the 10th of the following month. With weekly statement uploads and bills captured by email, the finance lead starts the close on the 1st with 23 unmatched lines and six bills to approve. Payroll from HelloTime posts the AED 340,000 salary journal; depreciation and a AED 9,500 office rent recurring entry run automatically. The period is locked by 4pm on the 2nd.