Remittance Advice
Definition
A note sent by a payer listing exactly which invoices a payment covers. Without it, part-payments and bulk transfers have to be allocated by guesswork, which is a common source of reconciliation delay.
Related Terms in Invoicing & Sales
Statement of Account
A periodic summary sent to a customer showing opening balance, invoices raised, payments and credits applied, and the closing balance owed. Unlike an invoice it is not a demand for a specific sum but a reconciliation tool.
Invoice
A document sent to a customer requesting payment for goods or services. Includes seller and buyer details, items, amounts, taxes, and payment terms. HelloBooks supports AI-powered smart invoicing with multi-channel delivery.
Proforma Invoice
A preliminary invoice sent before delivery as an estimate or quotation. Not a demand for payment — used for customs, advance payments, and price confirmation. Can be converted to a tax invoice in HelloBooks.
Purchase Order (PO)
A formal document sent to a vendor authorizing a purchase. Specifies items, quantities, agreed prices, and delivery terms. HelloBooks supports 3-way matching: PO to GRN to vendor invoice.
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