Free Mileage Log Template (US)
A mileage log laid out for US record-keeping, capturing date, destination, business purpose and odometer readings so a standard-rate deduction can be substantiated.
What's Included
- Date, destination and business purpose per trip
- Start and end odometer readings with miles calculated
- Business, commuting and personal miles separated
- Annual summary ready for Schedule C or corporate return
Prefer not to fill this in by hand? Create and send these straight from your books with expense tracking software.
How to Use
Customize
Add your business details, logo, and adjust line items to match your services.
Send
Email, WhatsApp, or SMS your invoice directly to your client with payment tracking.
Get Paid
Clients pay online via Stripe or Razorpay. HelloBooks tracks everything automatically.
Create This Invoice in HelloBooks — Free
No downloads needed. Create, customize, and send professional invoices in seconds. Free to start for basic bookkeeping.
Start FreeFrequently Asked Questions
What does the IRS require in a mileage log?
A contemporaneous record showing the date of each trip, the business purpose, the destination and the mileage, supported by evidence of total annual mileage. Reconstructed logs are routinely challenged on audit, so the record should be kept as you drive rather than assembled at year end.
Should I use the standard mileage rate or actual expenses?
Both are permitted and the better choice depends on your vehicle costs and how much you drive. The standard rate is simpler and needs only a mileage log; the actual-expense method needs every running cost receipted as well. The rate itself is set annually by the IRS, so check the current figure for the tax year you are filing.
Related Templates
Freelancer Invoice
A clean, professional invoice template designed for freelancers. Includes hourly rates, project descriptions, payment terms, and your branding.
View Template →Contractor Invoice
Built for independent contractors and subcontractors. Separate line items for labor and materials, project references, and compliance-ready formatting.
View Template →Consultant Invoice
Professional invoice template for consultants and advisors. Supports hourly billing, retainer agreements, and milestone-based invoicing.
View Template →Web Designer Invoice
Designed for web designers and agencies. Separate sections for design, development, revisions, and ongoing maintenance.
View Template →Photographer Invoice
For photographers and videographers. Bill for shoots, editing time, prints, licensing, and travel expenses.
View Template →Plumber Invoice
Built for plumbers and HVAC professionals. Separate labor, parts, and service call charges with warranty information.
View Template →Electrician Invoice
For electricians and electrical contractors. Includes permit fees, inspection costs, and code-compliant formatting.
View Template →Lawn Care Invoice
For lawn care, landscaping, and grounds maintenance businesses. Supports recurring services, seasonal pricing, and per-visit billing.
View Template →Browse the full template library
Need a GST-ready Indian template instead? Pick from the list below.