Free Tutor Invoice Template
An invoice laid out for tutor work, carrying the line items and fields this trade needs rather than a generic form you have to adapt every time.
What's Included
- Sessions by subject, date and duration
- In-person and online rates, plus travel where charged
- Materials, exam fees and block-booking discounts
- Your logo, business details and tax registration number
- Sequential invoice number, issue date and due date
- Payment methods, bank details or a payment link
Prefer not to fill this in by hand? Create and send these straight from your books with invoice software.
How to Use
Customize
Add your business details, logo, and adjust line items to match your services.
Send
Email, WhatsApp, or SMS your invoice directly to your client with payment tracking.
Get Paid
Clients pay online via Stripe or Razorpay. HelloBooks tracks everything automatically.
Create This Invoice in HelloBooks — Free
No downloads needed. Create, customize, and send professional invoices in seconds. Free to start for basic bookkeeping.
Start FreeFrequently Asked Questions
How should tutors invoice parents?
Invoice a block of sessions in advance or a month in arrears, listing each session by date, subject and length so parents can match it to their own record. Where you charge different rates for in-person and online, or for travel, show those as separate lines — ambiguity on rates is the main cause of late payment in tutoring.
How do I create and send this invoice for free?
Create a free HelloBooks account and build the invoice in the browser — no spreadsheet to download and no formatting to fix. Send it by email or WhatsApp, and HelloBooks tracks whether it was viewed and chases payment for you.
Can I add my own logo and branding?
Yes. Every HelloBooks plan, including the free tier, lets you apply your logo, colours and business details to the invoice, so what the customer receives looks like your business rather than a generic template.
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