Free 1099 Vendor Tracking Sheet
A tracking sheet for US contractor payments through the year, holding W-9 status, TIN, payment totals by type and the 1099 form each vendor will need.
What's Included
- Vendor name, TIN and W-9 received date
- Payments by date and type, with a running annual total
- Form type indicated, 1099-NEC or 1099-MISC
- Backup-withholding and filing-status flags
Prefer not to fill this in by hand? Create and send these straight from your books with expense tracking software.
How to Use
Customize
Add your business details, logo, and adjust line items to match your services.
Send
Email, WhatsApp, or SMS your invoice directly to your client with payment tracking.
Get Paid
Clients pay online via Stripe or Razorpay. HelloBooks tracks everything automatically.
Create This Invoice in HelloBooks — Free
No downloads needed. Create, customize, and send professional invoices in seconds. Free to start for basic bookkeeping.
Start FreeFrequently Asked Questions
What should I track for 1099 reporting?
For each contractor: a W-9 on file with a verified TIN, the total paid during the calendar year, and which payment type it was, since non-employee compensation goes on 1099-NEC while rent and other categories go on 1099-MISC. Tracking it as you pay is far easier than reconstructing it in January.
When is a 1099 required?
A 1099 is required once payments to a reportable payee pass the IRS threshold for that form and payment type in the calendar year. The thresholds have changed in recent years and differ by form, so confirm the current figure in the IRS instructions for the year you are filing.
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