Free Payroll Register Template
A payroll register summarising a pay run employee by employee, showing gross pay, each deduction, employer contributions and net pay, with run totals for the journal.
What's Included
- One row per employee with gross pay and hours
- Each statutory and voluntary deduction in its own column
- Employer contributions shown separately from withholdings
- Run totals that tie to the payroll journal entry
Prefer not to fill this in by hand? Create and send these straight from your books with financial reporting software.
How to Use
Customize
Add your business details, logo, and adjust line items to match your services.
Send
Email, WhatsApp, or SMS your invoice directly to your client with payment tracking.
Get Paid
Clients pay online via Stripe or Razorpay. HelloBooks tracks everything automatically.
Create This Invoice in HelloBooks — Free
No downloads needed. Create, customize, and send professional invoices in seconds. Free to start for basic bookkeeping.
Start FreeFrequently Asked Questions
What is a payroll register used for?
It is the detail behind a single pay run and the source of the payroll journal entry: gross pay to expense, net pay and each withholding to liability. It is also the first document an auditor or revenue authority asks for when reconciling what was reported against what was paid.
How long should payroll records be kept?
Retention periods are set by tax and employment law and differ by country and by record type, commonly running to several years after the end of the tax year. Because the periods differ between revenue authorities and employment regulators, keep to the longest applicable one.
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