Free Petty Cash Log Template
A petty cash log for recording every disbursement from the float, with running balance and replenishment entries, built around the imprest method.
What's Included
- Date, payee, purpose and amount per disbursement
- Running balance against the agreed float
- Voucher number and receipt attachment reference
- Replenishment entries and periodic reconciliation
Prefer not to fill this in by hand? Create and send these straight from your books with expense tracking software.
How to Use
Customize
Add your business details, logo, and adjust line items to match your services.
Send
Email, WhatsApp, or SMS your invoice directly to your client with payment tracking.
Get Paid
Clients pay online via Stripe or Razorpay. HelloBooks tracks everything automatically.
Create This Invoice in HelloBooks — Free
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Start FreeFrequently Asked Questions
How does a petty cash log work?
The float is set at a fixed amount, every payment out is recorded with a voucher and receipt, and the float is topped back up by exactly the total of the vouchers. Cash on hand plus vouchers must always equal the float, so any discrepancy shows up at the next count rather than months later.
Who should hold and reconcile petty cash?
One named custodian should hold the float, and someone else should count and reconcile it. That separation is the whole control — where the same person disburses and reconciles, there is nothing to detect an error or a misappropriation.
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