Free Vendor Statement Template
A supplier account statement listing invoices received, credits and payments made over a period, with the closing balance owed for reconciliation.
What's Included
- Opening balance, then invoices, credits and payments
- Invoice and payment references for matching
- Aged analysis of the closing balance
- Disputed or on-hold items flagged separately
Prefer not to fill this in by hand? Create and send these straight from your books with receivables automation.
How to Use
Customize
Add your business details, logo, and adjust line items to match your services.
Send
Email, WhatsApp, or SMS your invoice directly to your client with payment tracking.
Get Paid
Clients pay online via Stripe or Razorpay. HelloBooks tracks everything automatically.
Create This Invoice in HelloBooks — Free
No downloads needed. Create, customize, and send professional invoices in seconds. Free to start for basic bookkeeping.
Start FreeFrequently Asked Questions
What is a vendor statement for?
It reconciles your record of what you owe a supplier against theirs. Differences usually turn out to be invoices never received, credits not applied, or payments allocated to the wrong invoice — all cheaper to resolve on a statement than in a stopped-supply conversation.
How often should supplier accounts be reconciled?
Monthly for significant suppliers, and before any payment run that clears a large balance. Reconciling only when a problem surfaces means the problem is already months old and the people who could explain it have moved on.
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