Bakery Bookkeeping & POS Software All-in-one bakery software: POS, recipes, stock, production planning, wastage, GST reports and WhatsApp pre-orders. Free to start—book a demo.
HelloBooks.ai is bakery accounting software and bookkeeping software for artisan bakeries, sweet shops, mithai houses, multi-outlet bakery chains, cake studios, patisseries and chocolatiers. A bakery is a tiny manufacturing operation pretending to be a retail shop — and that is exactly where generic accounting software falls apart. Every croissant, every kilo of barfi, every birthday cake passes through a recipe (a multi-level bill of materials of flour, butter, sugar, milk solids, packaging and labour), a production batch with a batch number, a wastage event when shelf life expires, and finally a sale across one or more channels. HelloBooks treats the recipe as the centre of gravity: define ingredient quantities, packaging and labour once, and every bake auto-deducts raw stock at landed cost, recomputes cost-per-unit when butter or maida prices move, and flags margin erosion the moment a recipe slips below the target gross margin.
Indian bakery and sweet-shop accounting has unique GST complexity because the GST Council classifies bakery and confectionery items across multiple slabs — bread at 0%, plain mithai and namkeen at 5%, branded packaged biscuits and cakes at 18%, chocolates at 18%, plus the 5%-without-ITC restaurant slab on dine-in service. HelloBooks tags every SKU with its correct HSN code and slab, splits CGST/SGST/IGST automatically, and builds GSTR-1 returns from POS counter sales, Swiggy and Zomato aggregator settlements and B2B wholesale invoices without manual reconciliation. TDS u/s 194Q on large flour, sugar and packaging purchases, TCS u/s 206C(1H) where applicable, and FSSAI compliance documentation are wired in. For US bakeries and pâtisseries, the platform handles state-level sales tax (especially the eat-in vs takeout distinction in California, New York and Texas), 1099-NEC for delivery contractors and Plaid bank-feed reconciliation. WhatsApp order capture, Instagram DM order ingestion, recurring B2B supply contracts (daily croissants to a hotel, weekly bread to an office) and festival pre-booking pipelines for Rakhi, Janmashtami, Diwali and Christmas are all first-class flows.
Beyond compliance, HelloBooks gives bakery owners the production-and-margin layer they actually run on: a daily bake plan auto-generated from a four-week demand forecast plus tomorrow's pre-orders and weather/festival overlay, baker and shift assignment with capacity checks, raw-stock auto-reservation against the locked plan, batch-numbered output with expiry stamps, and a wastage register that closes the loop the next morning by reason — over-production, expired, dropped, returned by outlet. SKU-wise and outlet-wise gross margin reports, channel mix (counter vs Swiggy vs Zomato vs B2B wholesale), aggregator commission and ad-spend reconciliation, ingredient cost variance (the day butter jumps 15%, every recipe re-prices) and AI-suggested reorder POs for low ingredients turn the bakery from intuition-driven to data-driven. That is what makes HelloBooks the best bookkeeping software for bakeries and sweet shops — generic accounting software stops at the sale; HelloBooks ties every gram of flour, every batch of mithai, every aggregator order and every festival booking back to recipe cost, production capacity and channel margin.
From Flour to Festival Rush —
Recipes, Stock, Counter and Books in One Place
The complete operating system for bakeries, mithai shops and sweet-shop chains. Plan production, control wastage, run multi-outlet POS, capture WhatsApp pre-orders and book GST — all without juggling four tools.
Built for Every Kind of Bakery
From a single artisan bakery doing ₹5 lakh/month to a 20-outlet chain with central commissary production.
Artisan Bakeries
Sweet Shops / Mithai
Multi-Outlet Bakery Chains
Bakery + Café Hybrids
B2B Bakery Suppliers
Production, Stock, Outlets and Wastage — All Live
Run your bakery from one screen. Track today's bakes against plan, monitor expiry-driven wastage, watch outlet sales rolling in, and act on AI-flagged ingredient shortages before the next shift starts.
- Today's bake plan vs. actual, batch-numbered
- Expiry/shelf-life alerts to cut wastage
- Multi-outlet live sales (counter + Swiggy + Zomato)
- AI-suggested reorder POs for low ingredients
Recipe-Driven Manufacturing with Live Cost Tracking
Define your recipes once with ingredient quantities, packaging and labour. Every bake auto-deducts from raw stock, recalculates cost per unit when prices change, and flags margin erosion the moment it happens.
- Multi-level BOM: ingredients + packaging + labour
- Live cost-per-unit recalculated as input rates change
- Margin alerts when butter, flour or sugar prices move
- Suggested selling price to protect target margin
WhatsApp Orders, B2B Contracts and Festival Bookings
Capture custom cake orders from WhatsApp, recurring B2B supply contracts (hotels, cafés, offices), and festival pre-bookings (Rakhi, Janmashtami, Diwali, Christmas) — all in one pipeline with capacity planning.
- WhatsApp + Instagram order capture
- Recurring B2B contracts (daily croissants, weekly bread)
- Festival capacity planner with booking-vs-capacity bars
- Advance payment tracking and balance reminders
Daily Bake Plan from Demand Forecast
AI looks at last 4 weeks plus today's pre-orders and tomorrow's weather/festival, then suggests how much to bake of each item — by baker, by shift. Override anytime, lock the plan, raw stock auto-reserves.
- Demand forecast per SKU per outlet
- Baker / shift assignment with capacity check
- Auto-reserve raw stock against the plan
- Wastage tracking closes the loop next day
GST, Margin and Wastage Reports — Bakery-Ready
See gross margin per SKU, per outlet, per channel. Spot the items that lose money on Swiggy, the outlets quietly bleeding wastage, and the recipes due for a price revision — all from one reporting hub.
- SKU-wise and outlet-wise gross margin
- Channel mix: counter vs. Swiggy vs. Zomato vs. B2B
- Wastage report by item, batch and reason
- GST returns auto-built from POS, B2B and aggregator settlements
Bakery-Specific Financial Controls
Use industry-ready controls that separate ingredient cost, packaging, labour, wastage and channel-wise margin — so you actually know which item, outlet and channel is making money.
Get Started in Minutes
Configure once, then run your bakery from one place.
Set up your bakery workspace and apply the Bakery & Confectionery configuration.
Add recipes once — ingredients, packaging, labour — and let cost-per-unit auto-calculate.
Map outlets, bakers, shifts and pre-order channels (WhatsApp, Swiggy, Zomato, direct).
Start the day with a bake plan, end the day with a wastage and margin report.
General FAQs
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See moreRun Your Bakery on One Screen
Replace your bake-plan spreadsheet, your billing software, your stock register and your accountant's Tally with a single platform built for bakeries and sweet shops.