Pharmacy Billing & Compliance Software AI pharmacy software for billing, stock, batch & expiry, Schedule-H/H1 compliance, GST, and distributor PDF GRN. Built for chemists & chains. Start free.
HelloBooks.ai is pharmacy accounting software and bookkeeping software for standalone chemists, retail pharmacy chains, hospital pharmacies, wholesale drug distributors and online pharmacy operators. Running a pharmacy is unlike any other retail business — every box of medicine arrives with a batch number, a manufacturing date, an expiry date, an MRP and a Price to Retailer (PTR); every Schedule-H, H1 or X sale must be backed by a prescription; every narcotic and psychotropic dispensation is logged in a separate statutory register; and the Drug Inspector can ask for a batch-wise stock register on any working day. HelloBooks bakes all of this into the operating system: batch and expiry-driven inventory at every SKU, FIFO batch auto-selection at the billing counter, expiry watchlist with distributor-return suggestions, Schedule-H prescription register with camera-capture of the doctor's slip, narcotic and psychotropic drug log, and a Form 2 / Form 5 / Form 6 export ready for the Drugs and Cosmetics Act inspection.
Pharmacy accounting in India is squeezed between thin margins (PTR-MRP gap often 16-22% for ethical drugs, 35-45% for generics) and dense compliance: GST at 5% on most life-saving drugs, 12% on standard formulations, 18% on certain proprietary items, with HSN 3003 / 3004 distinctions that matter for return filing; TDS u/s 194Q on bulk distributor purchases above the threshold; CGST/SGST/IGST split at line level on every distributor invoice and counter sale; insurance / TPA reimbursement reconciliation for hospital pharmacies running cashless billing for Star Health, HDFC ERGO, Niva Bupa and the rest. HelloBooks parses distributor PDFs in one click — drug name, batch, expiry, MRP, PTR, scheme discount, GST split — and posts the GRN straight to stock with short-expiry warnings before commit. The platform reconciles sales tax against the Central Drugs Standard Control Organisation (CDSCO) reporting framework where applicable, generates GSTR-1 from POS counter sales and B2B wholesale invoices, and tracks distributor credit period and ageing in real time. For US pharmacies, the platform handles DEA Form 222 controlled-substance ordering, NPI-tagged third-party-payer reimbursement (Medicare Part D, Medicaid, commercial PBMs), state sales tax exemption on prescription drugs and 340B program accounting where applicable.
Beyond compliance, HelloBooks gives the chemist the operational dashboards a generic billing tool cannot: doctor-wise referral and sales analysis (which prescribers drive footfall and which moved markets when they retired), salt and molecule-wise sales for substitute and generic-conversion insight, manufacturer-wise PTR and margin to negotiate the next scheme, counter-clerk billing throughput and shrinkage detection, days-of-cover for every fast mover so reorder POs go out before stock-out, same-molecule substitute suggestions at the billing screen when a brand is out of stock (keeping the customer at the counter rather than walking to the next shop), and UPI / cash / card / credit-account / insurance-TPA payment-mode reconciliation. WhatsApp prescription intake, refill reminders, chronic-care subscription billing and home-delivery route assignment turn a chemist shop into a chronic-care platform. That is what makes HelloBooks the best bookkeeping software for pharmacies — generic accounting software does not understand batches, expiries, Schedule-H or PTR; HelloBooks ties every strip of medicine to a batch, an expiry, a prescription, a manufacturer scheme and a margin bracket, so the books, the law and the Drug Inspector are always satisfied.
The Pharmacy Software Your
Drug Inspector Will Approve
Batch & expiry-aware billing, Schedule-H/H1 compliance, distributor-PDF GRN, and instant GST — built for chemists, pharmacy chains and hospital pharmacies.
Built for Every Pharmacy
From a single chemist counter to a 50-store chain or a hospital in-house pharmacy.
Standalone Chemists
Pharmacy Chains
Hospital Pharmacies
Wholesale Pharma Distributors
Online Pharmacies
Batch, Expiry, Schedule-H — All in One View
Run your chemist or pharmacy chain from one screen. Watch today's sales by counter, surface drugs nearing expiry, get auto-reorder POs for fast movers, and track every Schedule-H sale with its prescription.
- Live sales by counter, by branch
- Expiry watchlist with distributor-return suggestions
- Days-of-cover for every fast mover
- Schedule-H register, audit-ready
FIFO Batch Pick · Substitute Suggest · Rx Capture
Bill in seconds. Nearest-expiry batch is auto-picked, Schedule-H drugs prompt for prescription capture before checkout, and out-of-stock items suggest same-molecule substitutes — keeping the customer at the counter.
- Auto FIFO batch selection at billing
- Camera-capture Rx for Schedule-H/H1
- Same-molecule substitute suggestions
- UPI / cash / card / credit accounts
Upload Distributor PDF, Get GRN in One Click
Stop typing 80-line distributor invoices. Upload the PDF — every line, batch, expiry, MRP and PTR is parsed, GST is split into CGST/SGST, and the GRN posts straight to stock with one tap.
- PDF/scan parse: drug, batch, expiry, MRP, PTR
- CGST/SGST/IGST auto-split per line
- Short-expiry warning before posting
- Distributor ledger and credit period tracking
Always Ready for the Drug Inspector
Schedule-H/H1 register, batch-expiry-wise stock register, narcotics log, sales-purchase reconciliation — everything the Drugs and Cosmetics Act asks for is one click from the dashboard.
- Schedule-H / H1 prescription register
- Batch-wise stock and expiry register
- Narcotic and psychotropic drug log
- Form 2 / Form 5 / Form 6 ready exports
Doctor-wise, Salt-wise, Margin-wise
Know which doctors send the most footfall, which salts move fastest, which manufacturers give the best PTR, and which counter clerks bill the most. Reports built for the chemist, not the generalist.
- Doctor-wise referral and sales
- Salt / molecule sales for substitution insights
- Manufacturer-wise PTR and margin
- GST returns auto-built from sales + GRN
Pharmacy-Specific Financial Controls
Industry-ready controls for batch valuation, expiry write-offs, distributor credit and Schedule-H compliance — so your books and your drug inspector are equally happy.
Get Started in Minutes
Configure once, then bill, restock and report from one place.
Set up your pharmacy workspace and apply the Pharmacy & Chemist configuration.
Import your drug master from Tally / existing software, or pull from a distributor PDF.
Map distributors, doctors, branches and Schedule-H rules.
Start billing — batch, expiry, GST and Schedule-H are handled automatically.
General FAQs
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See moreBring Pharmacy Billing, Stock and Compliance Together
Replace your Marg / typing-heavy chemist software with a modern, AI-assisted platform built for batch, expiry and Schedule-H realities of the pharmacy business.