Accounting software for furniture retailers in UAE, from deposit to delivery

Furniture retailers carry high-value stock and long lead times, so deposits and goods in transit need their own accounts. HelloBooks starts showrooms with this structure.

• Showroom stock, warehouse stock and goods in transit from suppliers
• Customer deposits received against undelivered orders
• Sales by category: living, dining, bedroom, outdoor, made-to-order
• Delivery and assembly costs, warehouse rent and showroom rent
• Returns, damaged stock and display-model markdowns

Furniture sales are standard-rated at 5%. The point owners miss is the deposit: VAT is generally due when payment is received, so a AED 12,000 deposit on a AED 24,000 order carries VAT at the time it is taken, not when the table arrives. HelloBooks drafts a tax invoice for the deposit and offsets it on the final invoice.

Delivery and assembly charged to the customer are usually part of the same supply and carry the same 5%. Returns need a tax credit note so the output VAT is reversed in the right period. The agent drafts the credit note when you approve the return.

When a salesperson records an order with a deposit, the agent creates the deposit invoice and keeps the balance open. Supplier invoices for containers from Turkey or China are read, converted to AED and posted to goods in transit, then moved to stock when you confirm receipt. Card and bank transfer receipts are matched against your bank statement upload.

Ask “which customers have paid deposits for orders older than 60 days?” or “what is our stock value in the Al Quoz warehouse?” You review returns, markdowns and any refund before money leaves the account.

Deposits held against undelivered orders, gross margin by category, aged stock and warehouse value are the core weekly reports. Multi-warehouse inventory on the Business plan lets you split showroom and warehouse quantities.

If you want a deposit receipt template in your brand, a category structure that matches your catalogue or approval rules on discounts above a set level, ask the HelloBooks team at hello@hellobooks.ai or via /book-a-demo.