Accounting Software for Facility Management Companies in UAE | HelloBooks Multi-site contracts, reactive jobs, manpower supply, subcontractors and e-invoicing readiness for UAE facility management companies.
A facility management company in Abu Dhabi maintains 40 buildings: fixed monthly contracts for MEP maintenance, reactive call-outs billed per job, manpower supplied to clients by the hour and specialist work subcontracted to lift and fire-safety firms. Each site needs its own profit view. HelloBooks tracks contracts, jobs and subcontractors per site, with the AI agent drafting monthly invoices and posting costs, and your finance team approving.
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FM businesses run on long contracts with thin margins and many small costs. HelloBooks organises them by site and contract.
Facility management services are standard-rated at 5%. Materials recharged on a reactive job are normally part of your supply, so VAT applies to the full invoice. Contracts with government clients may involve different terms; read the contract and check with your tax agent.
FM firms invoice businesses, so the e-invoicing rollout applies. Businesses with revenue of AED 50 million or more must appoint an accredited service provider by 30 October 2026 and go live on 1 January 2027; those below that appoint by 31 March 2027 and go live on 1 July 2027. HelloBooks keeps complete invoice records, but the provider must come from the Ministry of Finance list.
On the first of each month the agent drafts every fixed contract invoice for every site. Reactive jobs closed by technicians are turned into invoices from the job sheet, with materials attached. Subcontractor invoices are read and posted to the site. Manpower timesheets you upload become hourly invoices.
Ask “which sites lost money last quarter?” or “how much do clients owe us on contracts over 120 days?” Finance approves each invoice batch and every subcontractor payment.
Profit per site, subcontractor cost against contract value, unbilled reactive jobs and client ageing are the usual reports. A tower contract worth AED 42,000 monthly that carries AED 36,500 of labour and subcontract cost leaves little room for a single unbilled call-out.
Site codes, invoice layouts with contract references and approval rules for subcontract spend can be configured. Book at /book-a-demo or email hello@hellobooks.ai to scope it.
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