Accounting software for security companies in UAE billing guards by the hour

Guarding is a labour business, so cost per guard hour is the figure to manage. HelloBooks gives security companies a layout split between guarding and systems work.

• Guarding income: regular hours, overtime, event security
• Systems income: CCTV, access control and alarm installations and maintenance
• Guard salaries, overtime pay, accommodation, transport and uniforms
• Licensing, training and certification costs for guards
• Equipment stock for installations

Security guarding and installation services are standard-rated at 5%. Installation projects that include cameras and recorders are usually a single supply of an installed system, invoiced with VAT on the whole amount. If you buy cameras or computers for resale rather than installation, check whether the reverse charge on electronic devices applies to your purchase.

Guarding invoices go to businesses, so they fall within the e-invoicing rollout. HelloBooks keeps the invoice data you will need; you appoint an accredited provider by your deadline.

Upload the monthly roster or timesheet export and the agent drafts an invoice per site: regular hours, overtime and holiday hours at the agreed rates, plus VAT. Payroll runs through HelloTime and the salary journal posts to HelloBooks, so guard cost per site appears next to billing. Installation projects collect equipment bills and technician time.

Ask “which sites earn less than AED 4 per guard hour after costs?” or “which clients have not paid September?” Operations confirms the roster before billing, and finance approves each invoice batch.

Margin per site, cost per guard hour, overtime as a share of hours and receivables by client are the usual reports. A mall contract of 12 guards on 12-hour shifts, billed at AED 21 per hour, raises roughly AED 90,700 in a 30-day month; small rate errors add up fast.

Rate cards per client, roster import templates and approval steps for overtime billing can be configured. Email hello@hellobooks.ai or book at /book-a-demo with your rate cards.