Accounting software for recruitment agencies in UAE, from placement to guarantee period

Recruitment income comes in two very different shapes, permanent fees and contract margins, so the chart keeps them apart. HelloBooks gives agencies this layout.

• Permanent placement fees and retained search fees
• Contract staffing billings and contractor payroll costs
• Provision for refunds or replacements during guarantee periods
• Consultant commission payable
• Job board subscriptions, advertising and candidate travel

Recruitment and staffing services to UAE clients are standard-rated at 5%. Placements made for clients outside the UAE may qualify as exports of services where the FTA’s conditions are met; check the facts of each overseas client. Refunds under a guarantee need a tax credit note so output VAT is reduced.

Recruitment and staffing activity is subject to its own licensing rules. HelloBooks keeps your books; licence conditions and any limits on fees are for you and your legal adviser to confirm with the Ministry of Human Resources and Emiratisation.

Type “placed Ahmed with the Mussafah contractor, salary AED 216,000, fee 18%” and the agent drafts an AED 38,880 invoice plus VAT, tags it to the consultant and sets the guarantee end date. For contract staff, it builds monthly invoices from timesheets and compares them with payroll costs posted from HelloTime. When fees are paid, it calculates consultant commission.

Ask “which placements are still inside the guarantee period?” or “what margin did the contract desk make in Q3?” Directors approve commission payouts and any refund or replacement decision.

Fees by consultant, collection days, placements in guarantee and contract margin per worker are the usual set. A contractor billed at AED 22,000 monthly with AED 17,400 of salary and benefits gives a 21% margin to watch.

Commission tiers, fee invoice templates and approval rules for guarantee refunds can be configured. Book at /book-a-demo or email hello@hellobooks.ai to discuss your desk structure.