White-label accounting for free zone companies and their service partners

Many owners of a free zone company assume they have no tax paperwork. In practice they may need to register for VAT once taxable supplies pass AED 375,000, and every company falls within the corporate tax regime. Whether a company can be treated as a qualifying free zone person depends on its income and activities, and that question cannot be answered without clean, categorised records.

Small business relief, which resident businesses with revenue up to AED 3 million can elect, is not available to qualifying free zone persons. Ministerial Decision 131 of 2026 extended the relief to tax periods ending on or before 31 December 2029. The trade-off between the two positions is a judgement for a registered tax agent, and it is much easier with a year of accurate books.

Your team creates the client company at licence issue and invites the owner to your branded sign-in page. The AI reads receipts for the licence fee, flexi-desk rent and visa costs, drafts sales invoices in AED or USD, and matches statement uploads from the company’s bank. Income can be tagged by customer type and location using classes, which helps an adviser later separate qualifying and non-qualifying income.

At renewal, your account manager opens the firm console, sees which companies have kept their books current, and has a reason to talk to each owner about VAT, corporate tax or bookkeeping support.

Partners often carry hundreds of dormant or lightly trading entities. Unlimited firm staff logins mean your whole team can work in the system, and the console shows which clients have activity this month. If you want a standard chart of accounts for consultancy and e-commerce licences, or a report that groups income for a qualifying income review, ask at /book-a-demo or hello@hellobooks.ai.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.