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VAT and Making Tax Digital are identical to the rest of the UK. What differs is language: Welsh-language invoicing and correspondence is expected by public-sector buyers, and Land Transaction Tax replaces Stamp Duty. This page compares the products a business in Wales would realistically shortlist, judged against what Wales actually requires rather than against a global feature list.
Showing Wales, United Kingdom — GBP, VAT, DD/MM/YYYY.
Three buying questions, each answered against Wales's own rules.
Accounting software
The general ledger itself — where transactions land, how they get classified, and how the local tax return comes out the other end.
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MTD VAT software
HMRC-recognised submission with a digital link from transaction to VAT box — plus the scheme handling that migrations usually break.
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Invoicing software
Sending a compliant invoice, getting paid, and having the result land in books someone can file from.
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What a product has to get right to be usable by a business registered in Wales.
| Requirement | What it demands | HelloBooks |
|---|---|---|
| Making Tax Digital for VATLegal requirement · HMRC ↗ | VAT records must be kept digitally and returns submitted through HMRC-compatible software with a digital link from record to return — no manual re-keying. | Covered |
| VAT invoice contentLegal requirement · HMRC ↗ | A VAT invoice must show your VAT number, the tax point, the rate applied per line, and the VAT amount in sterling. | Covered |
| Domestic reverse charge for constructionLegal requirement · HMRC ↗ | Between VAT-registered construction businesses the customer accounts for VAT, and the invoice must state that the reverse charge applies. | Covered |
| CIS deductions for subcontractorsLegal requirement · HMRC ↗ | Contractors must verify subcontractors, deduct at the verified rate, and file a monthly CIS return. | Partly covered |
| Companies House accounts filingLegal requirement · Companies House ↗ | Limited companies must file annual accounts in the accepted format within the statutory deadline. | Partly covered |
VAT and Making Tax Digital are identical to the rest of the UK. What differs is language: Welsh-language invoicing and correspondence is expected by public-sector buyers, and Land Transaction Tax replaces Stamp Duty.
Region authority: HM Revenue & Customs ↗ · Wales compliance guide
Start with the product you are actually evaluating.
Accounting software
HelloBooks vs Xero
Xero is the default my accountant recommends — is there a reason to look elsewhere?
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MTD VAT software
HelloBooks vs Xero
Which is better for filing MTD VAT returns?
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Invoicing software
HelloBooks vs FreeAgent
I mostly need to send VAT invoices and chase them.
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Across Cardiff, Swansea, Newport, Wrexham and the wider Wales market, the products most businesses are already running are the ones worth comparing against first.
Partly. VAT and Making Tax Digital are identical to the rest of the UK. What differs is language: Welsh-language invoicing and correspondence is expected by public-sector buyers, and Land Transaction Tax replaces Stamp Duty. The national VAT rules are the same wherever you are registered, so the software shortlist barely moves — what moves is the configuration. Anything you choose has to handle vat uk-wide · welsh-language obligations correctly on every VAT invoice without you remembering to set it per transaction.
VAT is UK-wide and filed to HMRC under the same Making Tax Digital rules. Welsh-language versions of invoices and customer correspondence are expected by many public-sector customers. HM Revenue & Customs is the authority to check for anything region-specific — see https://www.gov.uk/government/organisations/hm-revenue-customs.
Pricing is national, not regional: £12 and £30 per month, billed annually, in GBP, plus a free tier. Prices are in GBP and exclude VAT at the prevailing standard rate. Prices are per organisation with unlimited users, so a business in Wales pays the same as one anywhere else in the United Kingdom.
In practice the shortlist here is usually Xero, QuickBooks Online, FreeAgent — those are the products with the most local install base and the most accountants who already know them. That familiarity is a genuine cost saving, and it is the main reason to stay put if nothing else is broken.
Yes, and at no extra cost. Advisors get their own login with their own permissions, and the seat is free — so bringing in a Wales-based accountant does not change your bill. That matters most where the advisor relationship, not the software, is the real switching cost.
Each market has its own tax regime, currency, and shortlist of incumbents. Switch to the one where your business is registered.
United Kingdom comparison hub · All nations · United Kingdom compliance hub