Monthly bookkeeping SOP UAE: a firm-wide routine

Fix the dates and publish them to clients. Predictability is half the value of an outsourced bookkeeper.

• Day 1-5: clients upload bank statements and remaining bills; AI agent captures and matches as they arrive
• Day 6-8: bookkeeper clears exceptions and sends one consolidated query list per client
• Day 9-11: bookkeeper posts adjustments, accruals and payroll journals
• Day 12-13: reviewer checks and signs off; period locked
• Day 14-15: management pack sent; VAT working started in VAT months
• By day 20 in VAT months: VAT 201 approved by client and filed before the 28th

Name a role for each step, not just a person, so cover is clear when someone is on leave.

• AI agent: captures documents, proposes categories, matches bank lines, drafts VAT working, flags exceptions
• Bookkeeper: resolves flags, chases clients, posts journals, prepares reconciliations
• Reviewer: checks reconciliations, VAT treatment, unusual items; signs off and locks
• Client manager: sends the pack, discusses results, agrees changes in scope

The reviewer does not redo the work; they look for the errors that matter. Each item should take minutes, not hours, when the preparation is sound.

• Every bank account reconciled to the statement closing balance
• Suspense and uncategorised accounts at zero
• VAT treatments on new customers and suppliers correct
• Bills with VAT claimed have a supplier TRN
• Receivables and payables ageing tie to the balance sheet
• Large or unusual items explained in the file notes

Firms on the White-Label License see every client's close status in the firm console, so the reviewer knows which files are ready. Within a client file, the AI agent's flags form the bookkeeper's worklist, and the audit log records who approved what.

Your SOP can be reflected in the software: approval rules, house chart of accounts, categorisation rules and standard reports can all be configured on request. Book a call at /book-a-demo to walk the team through your procedure.