Accounting software for salons in UAE and the spas next door

Beauty businesses mix services and products, and staff pay is linked to sales. HelloBooks starts salons and spas with a chart that keeps these apart.

• Service income by category: hair, nails, skin, massage, bridal
• Retail product sales and retail stock
• Prepaid packages and gift cards outstanding (a liability)
• Stylist and therapist commissions payable
• Salon consumables: colour, wax, towels, laundry

Salon and spa services and retail products are standard-rated at 5%. Prepaid packages raise timing questions: VAT is generally due when the payment is received, so a AED 2,100 package sold in March carries AED 100 of VAT in March even if the sessions run until June. Gift cards and vouchers follow specific rules depending on whether the voucher’s use is known when it is sold, so agree the treatment with your tax agent before you start selling them.

Price lists shown to customers usually include VAT. HelloBooks backs out the tax per line when it drafts the daily sales entry.

Upload the booking system’s daily export and the agent drafts the sales entry, splitting services from retail and cash from card. It reduces package balances as sessions are used, and at month end calculates each stylist’s commission from the services they performed. Supplier bills for colour and products are read and posted.

Ask “who were our top three stylists by revenue in October?” or “how much is outstanding on prepaid packages?” You approve the commission run before it is paid through HelloTime.

Revenue per chair, retail as a share of sales, outstanding package liability and consumables cost per service are the common weekly checks. A salon with AED 64,000 of monthly service revenue and AED 7,800 of consumables is spending about 12% on product.

Tiered commission rules, package reports and a receipt layout in your branding can be configured. Email hello@hellobooks.ai or book a call at /book-a-demo.