Accounting software for car rental companies in UAE with fleet-level profit

Rental profit depends on utilisation, depreciation and repair costs per vehicle. HelloBooks gives each car a class so its earnings can be compared with its costs.

• Rental income: daily, weekly, monthly and corporate lease
• Fleet at cost, accumulated depreciation and gain or loss on disposal
• Vehicle loans and interest
• Insurance, registration, servicing, tyres and accident repairs
• Tolls and traffic fines paid and recharged, and customer deposits held

Car rental in the UAE is standard-rated at 5%. Customer deposits that are blocked on a card and released are not payments for a supply, but any amount you keep to cover damage needs a decision on VAT treatment. Tolls and traffic fines recharged to customers raise the same question: whether the recharge is part of your rental supply or a disbursement depends on how it is charged and on the FTA’s conditions.

When you sell a car from the fleet, the sale is normally a taxable supply. Agree the treatment of damage charges, fines and disposals with your tax agent so the agent can apply it every time.

Upload the rental system’s daily export and the agent posts rental income per car. When a batch of fines or tolls arrives, it matches each to the plate and rental period, finds the customer and drafts a recharge invoice. Garage invoices are read and allocated to the car, and loan repayments are split into principal and interest from your bank statement upload.

Ask “which cars earned less than their depreciation last quarter?” or “which fines from September have not been recharged?” You approve deposit deductions, recharges and disposals before they are posted.

Income per car, utilisation, repair cost per car, fines not yet recharged and deposits held are the weekly set. A sedan that earned AED 2,900 in a month against AED 1,150 of depreciation, AED 420 of insurance and AED 380 of servicing is clearly paying its way.

Per-vehicle report layouts, recharge invoice templates and AI rules for your garages can be set up for you. Book at /book-a-demo or email hello@hellobooks.ai.