Accounting software for auto workshops in UAE that turns job cards into clean books

Workshop margins come from labour efficiency and parts markup. HelloBooks gives workshops a chart that keeps them visible.

• Labour income, parts sales and sublet work income
• Parts stock: oils, filters, brake parts, tyres, body parts
• Insurance receivables and customer excess receivable
• Technician salaries, paint and consumables, equipment maintenance
• Fleet customer receivables on monthly terms

Repair labour and parts are standard-rated at 5%. Insurance-funded repairs need attention: the insurer usually pays you directly, and the excess is collected from the customer, so you need to be clear who receives the tax invoice and for what amount. The FTA has published sector guidance on the automotive trade; your tax agent can map it to your insurer agreements.

Parts imported directly from overseas suppliers are usually subject to the reverse charge. The agent flags those bills for your VAT 201 draft.

When a job closes, enter or upload the job card and the agent drafts the invoice with labour, parts from stock and sublet work, then reduces stock. For an insurer job, it splits the invoice between insurer and customer excess. Parts supplier invoices, often in Arabic or English, are read and added to stock at cost.

Ask “what is our average labour sale per job this month?” or “which insurers owe us more than AED 20,000?” The manager approves each invoice and any discount, and reviews stock counts.

Labour sales, parts margin, insurer ageing and fleet customer balances are the usual set. A month with AED 210,000 of revenue where AED 88,000 is labour and parts margin is 30% gives a clear view of where profit comes from.

Job card templates, insurer-specific invoice layouts and approval rules for discounts can be configured for your garage; send the details to hello@hellobooks.ai or pick a slot at /book-a-demo.