White-label bookkeeping cost per client calculator

Each figure is read from the published white-label terms when the page loads, then combined in this order.

The licence and the setup share do not change with the number of clients, so they are spread more thinly as the book grows. The client plan charge does change, one plan per company. Past a certain size, the discounted plan price is most of what each client costs you.

That is why a firm with a handful of bookkeeping clients sees a high figure per client, and a firm with a full book sees one close to the plan price. Try a few client counts to find where the fixed part stops dominating.

The calculator prices software only. Your staff time for reconciliations, review and month-end close is the larger cost in most bookkeeping engagements, so add your own labor figure before deciding a fee is profitable.

You bill your clients directly and set your own prices. Clients see your firm’s brand, not a HelloBooks invoice, so the margin shown here is yours to keep after your own costs.

The licence covers your brand on the software, unlimited firm staff and the firm console for every client. Firms go live on a hellobooks.ai subdomain first. Your own domain, and email sent from it, arrive at full launch and are not available today.

For the full terms, plan table and onboarding steps, see the white-label licence page and the white-label pricing guide linked below. This calculator only does the arithmetic.