Fields on the template
A Canadian receipt usually includes:
- Your business name and GST/HST registration number
- Receipt number and date paid
- What was paid for, and the amount before tax
- Each tax line with its rate
- Total paid and payment method
Canadian Receipt Template with GST/HST | HelloBooks A free Canadian receipt template: the fields to include when you confirm a payment, GST/HST by province, and a worked Ontario HST sample receipt.
Free template · Canada
Canadian receipt template
The fields a Canadian sales receipt usually carries, with a worked sample showing Ontario HST. Use it as a checklist when you confirm a payment.
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Sample receipt (Ontario HST)
Maple Example Services Inc.
GST/HST registration no.: 123456789 RT0001 (sample)
Receipt
Receipt no.: RCT-0001
Date paid: 2026-09-15
Payment method: e-transfer
Customer: Sample Customer Ltd., 100 Example Street, Toronto, ON
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Website maintenance, September | 1 | C$450.00 | C$450.00 |
| Subtotal | C$450.00 | ||
| HST (federal + Ontario provincial portion, combined) at 13% | C$58.50 | ||
| Total | C$508.50 | ||
Paid in full. Thank you for your business.
Sample only, using the Ontario HST rate from our Ontario sales tax guide. Rates as verified in May 2026; re-verify before filing.
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HelloBooks prepares your GST/HST figures for you to file. See free accounting software Canada.
Why the registration number matters
Business customers who are GST/HST registrants need your registration number on the paperwork to claim input tax credits. Put it on invoices and receipts.
Rates as verified in May 2026; re-verify before filing.
How teams use HelloBooks
What HelloBooks does for businesses like yours
“AI categorizes every transaction automatically and learns from your corrections, so a small team keeps clean books without spending evenings on manual data entry.”
“For a practice managing dozens of client books, automated reconciliation turns a full day of matching into a background task — review the AI matches, approve, and move on.”
“Snap a receipt on your phone and the AI reads, categorizes, and files it — bookkeeping stays current even for people who would rather not think about numbers.”
Illustrative scenarios describing what the product does for each business type — not attributed customer reviews.
FAQ
Frequently asked questions
- Do I need a receipt if I sent an invoice?
- Many businesses send one when the invoice is paid, and customers often ask for it. It confirms the date and method of payment.
- Which tax rate does the sample use?
- Ontario HST from our Ontario sales tax guide, verified in May 2026. Re-verify before filing.
- Is the template free?
- Yes, with no signup.
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