Canadian Estimate and Quote Template with GST/HST | HelloBooks A free Canadian estimate (quote) template: the fields to include, GST/HST shown by province, validity date and a worked Ontario HST sample.
What a Canadian quote or estimate usually carries, with a worked sample showing Ontario HST. Use it as a checklist for your next quote.
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Maple Example Services Inc.
GST/HST registration no.: 123456789 RT0001 (sample)
Estimate
Estimate no.: EST-0001
Date: 2026-09-01
Valid until: 2026-10-01
Customer: Sample Customer Ltd., 100 Example Street, Toronto, ON
| Description | Qty | Unit price | Amount |
|---|---|---|---|
| Kitchen cabinet installation (labour) | 16 | C$65.00 | C$1,040.00 |
| Hardware and fittings | 1 | C$240.00 | C$240.00 |
| Subtotal | C$1,280.00 | ||
| HST (federal + Ontario provincial portion, combined) at 13% | C$166.40 | ||
| Total | C$1,446.40 | ||
This estimate is valid for 30 days. Final invoice may vary if the scope changes, with your approval first.
Sample only, using the Ontario HST rate from our Ontario sales tax guide. Rates as verified in May 2026; re-verify before filing.
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HelloBooks prepares your GST/HST figures for you to file. See free accounting software Canada.
A Canadian estimate usually includes:
Show the tax lines the final invoice will carry, so the customer sees the real total: one HST line in HST provinces, GST plus PST or RST in BC, Saskatchewan and Manitoba, GST only in Alberta and the territories. For Quebec, see the Quebec sales tax guide.
Rates as verified in May 2026; re-verify before filing.
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