Per-client vs flat pricing for white-label bookkeeping software

Charging per client company ties vendor cost closely to firm revenue. Each client you add brings a known software cost, which is easy to pass on. The downside is that very small clients can become unprofitable if the per-client charge is high relative to your fee.

Per-client models often bundle the white-label features into that charge, so there may be no separate firm fee. Check whether branding, staff access and exports are included or sit behind extra plans. A low per-client figure can look different once those extras are added.

HelloBooks splits costs into two parts. The firm pays one flat monthly White-Label License for its brand, the firm console and unlimited staff. Separately, each client stays on a published HelloBooks plan, and your firm receives a discount on every client plan.

That lets small clients sit on a smaller published plan while busier clients sit on a larger one, rather than paying one fixed rate per client. Your brand covers app name, logo, colors, sign-in page and templates, starting on a hellobooks.ai subdomain with your own domain at full launch.

List your clients by size, estimate the plan each would need, and compare totals under each vendor’s structure. Include staff, because per-user charges can outweigh everything else in a larger team. Add expected growth, so the comparison reflects the firm you are becoming.

Remember the less visible terms too: who bills the client, who owns the data and whether you can export it. With HelloBooks, your firm bills clients, owns their data and can export it. Founding firms are being accepted, and early firms help shape how the model is rolled out.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.