White-label accounting for trucking companies, managed by your firm

Fuel card statements, broker settlements with deductions, tolls, scales and lumper fees all hit in the same month. AI categorisation handles the recurring fuel and maintenance lines, and your reviewers break settlements into gross revenue and the deductions taken from it. Bank reconciliation confirms what the carrier actually received.

Carriers appear in your firm console alongside their close progress and any open review items. Drivers are hard to reach, so seeing which fleet still owes receipts helps your team chase them early in the week, before the owner heads out on a long haul and goes quiet for days.

• Split broker settlements into revenue and deductions
• Code fuel, tolls and maintenance by truck
• Track equipment loans and lease payments
• Report cost per truck under your brand

Trucking has its own mix of per diem rules, heavy vehicle taxes, fuel tax reporting and depreciation choices on tractors and trailers. HelloBooks gives your staff organised records to support those tasks, and your firm stays responsible for every tax and regulatory filing and the positions behind them.

Fleets that keep trucks in one company and operations in another can use higher plans with multi-entity books. Your firm adds unlimited staff with no per-seat charges, which helps when one reviewer knows fuel tax reporting inside out and another handles broker settlements for every carrier.

Every carrier company runs on a published HelloBooks plan, discounted for your firm. HelloBooks charges your firm alone. You set per-truck or flat monthly pricing and bill carriers directly, with no HelloBooks line on their invoice, so an owner-operator only ever deals with your practice.

Your practice holds the data and can export it when a carrier refinances equipment, applies for factoring or sells the authority. Founding firms are being onboarded now, giving trucking-focused accountants a branded platform to present to every fleet they serve.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.