Childcare center accounting software, branded as your firm

Families pay weekly or monthly, some by card and some by transfer, while subsidy agencies remit in batches. Your reviewers record tuition, registration fees and subsidy payments in their own accounts, and bank reconciliation confirms each deposit. AI categorisation handles food, classroom supplies and cleaning costs.

Centers appear in your console with their close progress and whatever is queued for review. Your team can see which director still needs to send subsidy remittance detail, and follow up before a delayed batch leaves the month’s tuition picture incomplete.

• Separate tuition, fees and subsidy income
• Reconcile family and agency deposits
• Code food, supply and cleaning costs
• Send directors a branded monthly report

Staff-to-child ratios drive the largest cost in a center. Clean payroll and benefit records let your firm show owners how enrollment changes affect margin. Food program reimbursements and grant reporting carry their own requirements, and your firm and the center remain responsible for meeting them.

Owners with more than one center often keep each in a separate company for licensing reasons. Higher plans support multi-entity books, and your firm can add reviewers without per-seat charges when enrollment season brings a wave of questions from every director.

Each center stays on a published HelloBooks plan, with your firm discount applied on every client plan. HelloBooks bills your practice, never the center. You set the monthly bookkeeping fee and invoice directors directly, keeping the arrangement simple for busy owners.

Center data belongs to your firm and can be exported for licensing reviews, lenders or a sale to a larger provider, with the full history intact. Founding firms are welcome to join now, particularly practices already serving several early learning centers.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.