White-label software for restaurant accountants, built for daily sales

Most restaurant clients hand you a month where card batches settle a day or two late, cash drops land in odd amounts and the produce vendor bills twice a week. AI categorisation sorts the routine lines, and bank reconciliation matches settled batches against deposits, so your staff spend review time on the handful of entries that look off rather than the hundreds that do not.

Your firm console lists each restaurant with its month-end close status and the items still waiting for review. When a location owner asks why food cost looked high last month, you can open their books under your brand, walk through the bills together and point to the vendor invoices that drove the number.

• Match card processor batches to bank deposits
• Code recurring food and beverage vendor bills
• Flag tip and payroll clearing lines for staff review
• Send branded monthly reports to each owner

Tip handling is where restaurant books drift. Tips collected on cards, paid out in cash or run through payroll create clearing entries that need a steady hand every month. HelloBooks gives your team one place to review those lines, while your firm stays responsible for how tips are treated and reported under the rules that apply to each client.

Comps, voids and delivery platform payouts add their own noise. Clients can export sales summaries or upload statements, and your staff code them consistently across locations. Because you add unlimited staff with no per-seat charges, the seasonal helper who covers the patio rush can join the review queue without changing what your firm pays.

Each restaurant company stays on a published HelloBooks plan, and your firm receives a firm discount on every client plan. HelloBooks bills only your firm. You bill the restaurant group yourself, at the price you choose, whether that is a flat monthly bookkeeping fee or a bundle that includes payroll coordination and quarterly check-ins.

Groups with more than one location can move to higher plans that support multi-entity books, keeping each dining room’s results separate. Your firm owns the client data and can export it whenever it needs to. Founding firms are being accepted now, so restaurant-focused practices can shape their branded setup early.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.