White-label bookkeeping for property managers on a platform with your logo

Before owner distributions go out, the manager needs rents collected, fees taken and repairs posted. AI categorisation sorts recurring management fees and vendor payments, and bank reconciliation confirms deposits landed where they should. Your staff work the review queue so the distribution run starts from books that already balance.

The firm console shows every property management client with its month-end close status and outstanding review items. If one manager is late sending maintenance invoices, you see it on the list days before distributions, not after an owner calls asking why a statement looks thin.

• Reconcile operating accounts before owner payouts
• Post maintenance and turnover bills promptly
• Track management fee income by month
• Send owner-facing statements on your templates

Many managers hold tenant deposits or owner funds in separate accounts, and the rules for those accounts vary by location. HelloBooks helps your team keep those balances visible and reconciled, but your firm and the client stay responsible for trust account compliance and any state requirements that apply.

Clients can upload statements from accounts that need separate handling, and your reviewers match them with the ledger. You can bring in unlimited staff with no per-seat charges, so a dedicated reconciler can own deposit accounts across your whole property management book of business.

Each management company stays on a published HelloBooks plan, and your firm gets a firm discount on every client plan. HelloBooks bills only your firm, and you invoice the manager yourself at the rate you set, per door, per portfolio or as a flat monthly retainer.

Managers with separate companies for maintenance crews or owned buildings can use higher plans with multi-entity support. Your firm owns the data and can export it on request, which matters when a management contract changes hands. Founding firms are being accepted now for property-focused practices.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.