White-label accounting for architecture firms, on your branded platform

Schematic design, design development, construction documents and construction administration each bill differently, and clients sometimes pay phases months apart. Your team invoices each phase on your firm’s templates and tracks what remains unbilled. Bank reconciliation shows which phases have been paid, and AI categorisation handles software, printing and travel costs.

Studios show up in your console with their close progress and any entries waiting for a reviewer. Your team can see which principal still owes invoice approvals before the monthly report goes out, and nudge the studio manager early rather than holding the whole report.

• Invoice design phases as they complete
• Track consultant fees passed through to clients
• Code software, plotting and travel costs
• Report fees earned against project costs

Studios often hire engineers and specialty consultants under their own contract, then bill those fees to the owner with or without a markup. Your reviewers record those bills against the right project, and your firm decides how pass-through amounts are presented. Professional licensing and tax matters remain your firm’s and the studio’s responsibility.

Principals want to know which project types are worth pursuing, whether residential, civic or commercial. Tagging income and consultant costs to projects gives your firm the data to answer that. Your practice can add unlimited staff with no per-seat charges when a studio’s workload spikes.

Each studio stays on a published HelloBooks plan, and your firm’s discount is applied to every plan. HelloBooks bills your firm, never the principal. You design your own fee for architecture clients and invoice them directly under your brand, perhaps with project reporting as an optional tier.

Studios with a separate interiors or development company can move to higher plans with multi-entity books, so each practice area keeps a clean ledger. Your firm owns the data and can export it at any time. Founding firms are being accepted now.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.