Engineering firm accounting software delivered under your brand

A lump-sum private job, an hourly municipal contract and a cost-plus agency project can all run in the same month. Your team invoices each according to its terms on your firm’s templates, and records reimbursable costs like survey work or lab testing against the right project. Bank reconciliation shows which agencies have paid.

AI categorisation keeps field equipment, software licences and vehicle costs coded consistently from month to month, which makes overhead easier to explain later. Engineering clients appear in your console with their close progress and whatever remains in the review queue.

• Invoice fixed fee, hourly and cost-plus work
• Record reimbursable project costs accurately
• Code field equipment and vehicle expenses
• Deliver project reports on your templates

Public clients may review indirect costs and invoices closely. Keeping bills attached to transactions and expenses coded consistently gives your firm a clean trail to work from. Your firm stays responsible for overhead rate calculations, government contract compliance and any audit representations.

Firms with a surveying arm or an equipment company can use higher plans with multi-entity books, keeping each operation’s costs separate. Your firm can add reviewers who know government contract billing without per-seat charges, and assign them across every engineering client.

Engineering companies are each on a published HelloBooks plan, and your practice receives a firm discount on all of them. HelloBooks invoices the firm, not the engineering client. You set your own fee for monthly close, project reporting or audit support and bill it directly.

Your firm owns the client data and can export it when an agency auditor, a surety or a buyer asks for supporting records. Founding firms are being signed now, which suits practices that already understand the documentation standards public-sector engineering work demands.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.