A flat monthly license for accounting firms: branding, console and staff

The license pays for everything that belongs to the firm rather than to an individual client. That includes your app name, logo, colors, sign-in page and document templates, the firm console with its client-by-client view of close progress, and unlimited firm staff. None of those carry per-seat or per-feature charges on top.

Onboarding, which takes about two working weeks, sets up the branding the license pays for. Your firm’s address runs on a hellobooks.ai subdomain from day one, with your own domain and email from your domain following at full launch as part of the same license. Your branding work carries straight over when those pieces switch on, so nothing set up now is wasted.

Client companies each sit on a published HelloBooks plan, which your firm buys at a firm discount. Keeping those plans separate from the license makes your numbers easy to read. The license is overhead, like rent; client plans are a direct cost of each engagement, which you recover through what you charge that client.

That split helps when you set fees. You know each client’s plan cost, you can spread the license across the practice however you like, and you can see exactly how adding or losing a client changes your software spend. There are no surprises buried in usage tiers. If a partner asks what the software costs the practice, the answer fits in one sentence.

A flat license is simple to put in a budget. It does not rise when you hire, when a seasonal team joins for a few weeks or when a partner decides every junior should have their own login. Planning a year ahead becomes a matter of forecasting your client list rather than your headcount.

Because HelloBooks bills only your firm, and your firm bills its clients, the full picture lives in two places: one supplier invoice and your own client billing. That is a structure your bookkeeper, your partners and your bank will all find easy to follow. When a year closes, comparing software spend against client revenue is a quick calculation rather than an investigation.

One flat license covers your brand, unlimited staff and the firm console. Your clients stay on published HelloBooks plans, and your firm gets 20% off each one. Founding firms go live first on a firm subdomain; your own domain and email from your domain follow at full launch.