Cheque payments that reconcile cleanly | HelloBooks POS Capture cheque number, date, and bank from a 21-bank India shortlist. The settle posts to Undeposited Funds; when the cheque clears, your existing bank reconciliation matches it line-by-line.
Cheque payments that reconcile cleanly
Capture cheque number, date, and bank from a 21-bank India shortlist. The settle posts to Undeposited Funds; when the cheque clears, your existing bank reconciliation matches it line-by-line.
Part of HelloBooks POS · Tender modes
Cheques are still a substantial chunk of B2B retail in India — wholesale cloth, electronics, hardware, jewellery. HelloBooks treats them as proper undeposited instruments, not generic “other” payments, so your bank rec is clean and your post-dated cheques do not slip through.
Every detail, dialled in
Built for the till, validated against the canonical accounting engine — so every POS sale closes the books cleanly.
Cheque metadata capture
On settle, the cashier types the cheque number, picks the date, and selects the drawee bank from a 21-bank shortlist (SBI, HDFC, ICICI, Axis, Kotak, Yes, IndusInd, PNB, BoB, Canara, Union, BoI, Federal, IDFC, IDBI, RBL, AU, Bandhan, City Union, South Indian, Karnataka).
- 21-bank shortlist (extendable)
- Cheque number + date
- Post-dated cheques flagged
- Per-cheque memo
Posts to Undeposited Funds
A cheque is not cash — it sits in Undeposited Funds until you deposit it. The settle posts to that account by default; the bank deposit (single or batch) closes the book entry when the rec matches.
- Goes to Undeposited Funds
- Batch deposit support
- Auto-match in bank rec
- Bounced cheques reverse with audit
Post-dated cheque tracking
Post-dated cheques live on a watch-list with the deposit date. The till shows them as pending; the books show the receivable; you get a daily digest of cheques due to bank.
- Watch-list per outlet
- Daily “due to bank” digest
- Auto-reminder on deposit date
- Bounce reversal one click
Why teams move off legacy tills
- Cheque is a generic payment line
- No drawee bank captured
- Bank rec stays manual
- PDC tracking in a separate sheet
- Cheque is its own first-class tender
- Drawee bank + number captured
- Auto-match in bank rec
- PDC watch-list with daily digest
Questions, answered
Which Indian banks are pre-listed?
The 21 most common — SBI, HDFC, ICICI, Axis, Kotak, Yes, IndusInd, PNB, BoB, Canara, Union, BoI, Federal, IDFC, IDBI, RBL, AU, Bandhan, City Union, South Indian, Karnataka. You can add more from the back office.
How do post-dated cheques work?
They post to Undeposited Funds with the future deposit date attached. The till keeps the bill open and you get a daily digest of cheques to deposit.
What if a cheque bounces?
One-click reversal — the receivable re-opens, the customer ledger updates, and the audit trail records the bounce reason.
Can I batch-deposit multiple cheques?
Yes. Pick the cheques, generate a deposit slip, and the bank reconciliation matches the deposit against the cheques in one go.
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